Senior Administrative Assistant Safety Team Support
2 weeks ago
Job Overview:
Senior Administrative Assistant Safety Team Support
We are looking for a highly organized and detail-oriented Senior Administrative Assistant to support our safety team and ensure the smooth operation of our daily activities. This role will involve a variety of tasks, including correspondence preparation, calendar management, meeting coordination, document control, and financial processes, among others.
The ideal candidate will have strong interpersonal communication skills, an ability to work collaboratively with employees and contractors, and a proactive approach to suggesting improvements where necessary. In addition, you should possess excellent attention to detail, experience with administrative support, and proficiency in Microsoft Office Suite, as well as familiarity with industry-specific programs like Bluebeam, Pro-core, Prolog, and VEO.
Key Responsibilities:
Correspondence & Documentation: Prepare and manage correspondence in multiple formats, including reports and presentations. Support the safety team by maintaining accurate logs (e.g., safety metrics, incident logs, and violation logs).
Meeting Coordination: Organize and schedule meetings, take meeting minutes, and ensure all necessary materials are prepared and distributed.
Calendar Management: Manage safety team calendars, including safety training schedules and other related appointments.
Project Support: Assist with project controls, document control, and the creation of detailed reports for both safety programs and individual projects. This includes compiling monthly PowerPoint presentations.
Email & Phone Support: Manage the TDG-Safety email account, answer phone calls, and respond to inquiries promptly and professionally.
Timesheet Review: Review and validate employee timesheets for accuracy before submission.
Office Management: Oversee office supplies and equipment, including ordering, picking up, and ensuring machines (copiers, printers, etc.) are functioning.
Key Skills & Experience:
Attention to Detail: Proven ability to manage detailed data processing and ensure tasks are completed accurately.
Communication Skills: Strong written and verbal communication skills, with an ability to produce clear, concise reports and interact positively with staff and contractors.
Technical Proficiency: Familiarity with Microsoft Office Suite, Bluebeam, Pro-core, Prolog, VEO, and SharePoint.
Flexibility & Adaptability: Ability to quickly adjust to new tasks or changing priorities, with a willingness to take on additional responsibilities as needed.
Experience: 15+ years of administrative assistant experience, ideally within airport operations, safety, or inspection environments.
Education:
Post-secondary education, preferably in communications or a related field.
If you are a dedicated administrative professional with a knack for organization and a passion for supporting safety initiatives, we encourage you to apply for this role and join our dynamic team
-
Los Angeles, United States US Main Full timeJob Overview: Senior Administrative Assistant Safety Team Support We are looking for a highly organized and detail-oriented Senior Administrative Assistant to support our safety team and ensure the smooth operation of our daily activities. This role will involve a variety of tasks, including correspondence preparation, calendar management, meeting...
-
Senior Administrative Assistant
2 weeks ago
Los Angeles, CA, United States US Main Full timeJob Overview: You could be just the right applicant for this job Read all associated information and make sure to apply. Senior Administrative Assistant - Safety Team Support We are looking for a highly organized and detail-oriented Senior Administrative Assistant to support our safety team and ensure the smooth operation of our daily activities. This role...
-
Senior Administrative Assistant
1 week ago
Los Angeles, United States California Institute of Technology Full timeCaltech is seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to multiple faculty members within the Computing and Mathematical Sciences Department. This role will involve working c Administrative Assistant, Administrative, Senior, Assistant, Technology, Support, Education
-
Senior Administrative Assistant
1 week ago
Los Angeles, United States California Institute of Technology Full timeCaltech is seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to multiple faculty members within the Computing and Mathematical Sciences Department. This role will involve working c Administrative Assistant, Administrative, Senior, Assistant, Technology, Support, Education
-
Senior Administrative Assistant
1 week ago
Los Angeles, United States Caltech (California) Full timeCaltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Caltech is...
-
Los Angeles, United States Cedars-Sinai Full timeJob Description Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
Neuropsychology Senior Administrative Assistant
2 weeks ago
Los Angeles, United States Cedars-Sinai Full timeJob Description Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
Neuropsychology Senior Administrative Assistant
2 weeks ago
Los Angeles, United States Cedars-Sinai Full timeJob Description Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
Senior Administrative Assistant
2 weeks ago
Los Angeles, United States NIKE Full timeThe hourly rate for this position ranges from $22.55 in our lowest geographic market to $47.36 in our highest geographic market. Actual pay rate will vary based on a candidate's location, qualifications, skills and experience. Information about benef Administrative Assistant, Administrative, Senior, Assistant, Retail
-
Senior Administrative Support Specialist
6 days ago
Los Angeles, California, United States City National Bank Full timeAbout the RoleAt City National Bank, we're seeking a highly skilled Senior Administrative Support Specialist to join our team. As an Administrative Operations Coordinator, you will play a vital role in supporting our manager and team members, ensuring seamless office operations and exceptional client service.Key ResponsibilitiesSchedule meetings, reports,...
-
Administrative Assistant
18 hours ago
Los Angeles, California, United States EVgo Full timeAbout EVgoEVgo is a leading provider of electric vehicle charging solutions, operating one of the largest public fast charging networks in the United States. With over 1,000 fast charging locations across 40 states, EVgo serves more than one million customer accounts. Our mission is to expedite the mass adoption of electric vehicles by creating a convenient,...
-
Administrative Assistant
2 weeks ago
Los Angeles, California, United States MTC Full timeJob DescriptionWe are seeking a highly skilled Administrative Assistant to join our team in the Safety Department. As a key member of our team, you will be responsible for performing a variety of clerical and administrative duties.Key Responsibilities:Receive and direct telephone calls and visitors; handle routine matters personally and route non-routine...
-
Medical Oncology Senior Administrative Assistant
2 weeks ago
Los Angeles, United States Cedars-Sinai Full timeJob Description Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
Los Angeles, United States Cedars-Sinai Full time**Job Description** Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporations Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Companys Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
Los Angeles, United States Cedars-Sinai Full time**Job Description** Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporations Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Companys Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
LOS ANGELES, United States CEDARS-SINAI Full timeJob DescriptionJob SummaryResponsible for administrative, clerical, and office activities that support volunteer programs. Performs a broad range of duties to support the facilitation of administrative workflow within the department. Supports multiple volunteer programs, staff members, and volunteers. Primary Duties & Responsibilities Participates in...
-
Los Angeles, United States Cedars-Sinai Full timeJob Description Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
Senior Administrative Assistant
4 weeks ago
Los Angeles, United States The People Concern Full timeSenior Administrative Assistant - Westside 1749 14th St, Santa Monica, CA 90404, USA * Los Angeles, CA, USA Req #11236 Tuesday, October 1, 2024 Job Title: Senior Administrative Assistant Status: Full-Time, Non-Exempt (Hourly), Non-Management Location: Westside Mental Health Office, 1749 14th Street, Santa Monica, CA...
-
Executive Assistant
4 weeks ago
Los Angeles, California, United States Wrapbook Full timeAbout UsWrapbook is a cutting-edge platform that streamlines production payroll and accounting processes. Our unified payroll platform connects production, accounting, cast, and crew teams in one place, making it easier to manage projects, pay cast and crew, track expenses, and generate data-driven insights.Our platform empowers production teams to work...
-
Senior Application Administrator
1 month ago
Los Angeles, California, United States Abacus Service Corporation Full timeJob Title: Senior Application Administrator Job Summary: We are seeking a highly skilled Senior Application Administrator to join our team at Abacus Service Corporation. The successful candidate will be responsible for providing advanced expertise in the administration, configuration, and support of applications. Key Responsibilities: * Provide advanced...
