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Business Manager

4 months ago

Tyler, United States Coca-Cola Southwest Beverages Full time

Req ID:191750

General Purpose

As a key member of the management team, the Manager must ensure compliance with all company policies and procedures while using analytical skills to be a resource to the Sr Executive Assistant Role and Executive Admins. The Business Manager will provide administrative, financial support services and analysis for the operational and sales teams. They will also ensure accurate and timely internal administration and adherence to proper accounting and reporting procedures.

Duties and Responsibilities

Management Responsibilities

  • Purchase Supplies for HQ Location
  • Provide Training & Development on day to day direction and assistance to Executive Admin Assistants
  • Collaborate with Distribution Center and Market Unit teams on communications from ELT
  • Collaborate with Shared Services and Region headquarters
  • Participate in personal training & development opportunities
  • Participate in routine meetings (daily/monthly)
  • Review & ensure payroll is processed timely and accurately on a weekly basis
  • Coordinate and support PAT (pricing exception) process as required by Regions
  • Point of contact for distribution center office equipment (computers, copiers, faxes, printers, network, phones, etc.)
  • Maintain building security card access system
  • Coordinate all general administrative activities as necessary (reception, phones, supplies, etc.)
  • Data Entry / Prepare Business Reports and Presentations
  • Process new employee paperwork and facilitate New Employee Orientation
  • Cell phone administration

Financial Responsibilities

  • Assist in Accounts Payable efforts when necessary
  • Process A/P invoices in company preferred method
  • Collaborate with management team on monitoring and controlling of operating expenses to include identification of savings
  • Audit and monitor Comdata transactions - Contract support Internal Controls Responsibilities
  • Perform monthly/quarterly independent internal control audits
  • Support the sampling/free goods process to ensure that there are proper internal controls
  • Maintain legal and HR compliance postings

Admin Support Responsibilities

  • Assist Sr Executive Assistant to President (reports, meeting room set up, etc.)
  • Manage incoming and outgoing phone and email communications.
  • Maintain various departmental database systems and lists; create and enter data into spreadsheets.
  • File, fax, distribute mail and order supplies.
  • Prepare letters, memos, and other routine correspondence.
  • Interface with customers and management at various levels.
  • Coordinate meetings and travel arrangements, and maintain department calendar.
  • Process purchase cards, expense reports and invoices.
  • Create presentations and corresponding materials.
  • Process AP Invoices, prepare check requests, research payments, prepare transmittal logs
  • Reconcile P-card Statements (company credit cards)
  • Review Expense Distribution Log
  • Process P-Card, fuel card new user requests
  • Process T&E Requests
  • Prepare IFTA Reporting
  • Reconcile pager and phone bill and provide reporting on usage
Qualifications
  • College Preferred or equivalent business experience required
  • SAP and Margin Minder work experience preferred.
  • Five plus years office experience with similar responsibilities
  • Finance or management background
  • Strong communication skills and ability to coach co-workers.
  • Strong organizational skills
  • 2-5 years experience in automated office environment required
  • Minimum 1 year of finance related experience in an office environment required
  • Working knowledge of Microsoft Office applications and SAP
  • Excellent phone etiquette
  • Knowledge of multi-line phone systems

Coca-Cola Southwest Beverages LLC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.