Contract Support Assistant

3 weeks ago

Herndon, United States Valiant Integrated Services Full time
Position Description

Valiant is seeking Contract Support Assistants (CSAs) to handle administrative tasks and transactions for USG acquisition officers located in contracting offices throughout the Northern Virginia area. The type of support required varies based on the needs of each contracting team but generally may include any or all of the following activities: Administrative Contract Modifications. CSAs will support the execution of non-decisional administrative modifications to existing contracts. Administrative modifications typically include COTR changes, CO changes, incremental funding, funding de-obligations, period of performance extensions, level-of-effort reconciliations, Award Fee releases, and Government Property dispositions. These tasks will typically include compiling supporting documentation and correspondence, navigating the Sponsor's contract writing system to create modifications, documenting the action in accordance with the contracting team's procedures and Sponsor's policies, generating the modification package for CO review/action, and obtaining signatures from relevant parties. Contract File Maintenance. CSAs will support contract file maintenance, which may include organizing and maintaining files in multiple formats (e.g., electronic copies and hardcopies). Tasks typically include printing, tabbing, labeling, and filing. Data Entry, Queries and Reports. CSAs shall perform data entry and data retrieval in/from Sponsor's applications, databases and tools typically including SharePoint, BASIS Acquisitions (Momentum), BASIS Contract Request (BCR) Database, COGNOS Reports, Invoice Payment Platform Search and BASIS Automatic De-obligation Tool (BADACQ) as well as any processes and modules deployed under the Acquisition Lifecycle Management Platform and related tools such as the new Contract Writing System (CWS). Tasks typically include accurately entering contract data into the Sponsors contract writing system, researching databases to identify outstanding actions, assigning funding obligations to COS, producing reports as required by the contracting team and its customers and drafting responses to internal data calls. Preparing for Contract Settlement. CSAs will support contract settlement and closeouts by performing the required steps in accordance with the Sponsor's settlement guidance and policies. Tasks typically include verifying completion, performing data entry, queries and reports, collecting other information, executing administrative contract modifications and boxing files for shipment and transporting to the on-site mailroom. Other Administrative Responsibilities. CSAs shall perform all administrative duties to support the above tasks, as well as other administrative responsibilities as required by the assigned contracting team. Tasks typically include requesting/updating applicable system accesses for contracting team members, requesting data transfers between networks, recording time and attendance for contracting team members, maintaining the office calendar and ordering office supplies.

CSAs Must Demonstrate the Following:

  • Professional oral and written communication skills in order to convey information clearly and concisely.
  • Technological skills necessary to perform CSA tasks.
  • Strong organizational and time management skills.
  • Basic understanding of the contracts process.
  • Initiative to learn responsibilities
  • Ability to manage tasks and responsibilities independently.
  • Attention to detail in order to minimize clerical errors and mistakes.
Position Requirements

Required Qualifications:
  • Top Secret//SCI clearance with polygraph.
  • High school diploma or equivalent.
  • Two years of work experience with Microsoft Word, Excel, Outlook and Power Point; and Adobe Acrobat.
  • One year of administrative support experience to include developing correspondence, providing customer service, scheduling and filing documents.
  • One year of work experience in any of the following areas or equivalent fields: contracts, administration, finance and/or program administration.
Desired Qualifications:
  • DAWIA Level 1 or higher in Contracting or FAC-C Level 1 or higher certification.
  • Experience with BASIS Acquisitions and COGNOS reports.
  • Bachelor's degree or other advanced degree in Business, Engineering, Technology, Finance, Computer Science or a related subject.
  • One year of work experience with a government (federal, state or local) acquisition contracting process.
  • Experience working with organization(s) in the Intelligence Community.

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