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Receptionist

2 months ago

Fort Lauderdale, United States Pet Supermarket Full time

Location: Sunrise, Florida
As a Receptionist you will be the first point of contact for all visitors as well as assist with mailroom duties when needed. Our receptionist will greet, welcome, and direct guests/vendors appropriately; notify company personnel of visitor arrival. Other job duties include completing mailroom tasks, answering emails, organizing files, and making copies.

Essential Duties

  • Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.
  • Maintains security by following procedures; monitoring logbook; issuing visitor badges.
  • Create company memos, maintain files, and organize documents.
  • Assist in planning company events, meetings, luncheons, and employee team building activities including setup/breakdown.
  • Separate, sort and stamp all mail inbound/outbound
  • Receive incoming U.S. Post Office Mail, separate, sort, and stamp today's dates on all mail received. Once stamped, ensure timely delivery to each department.
  • Pick shirts online from starquix purchase order and pick shirt orders for all store new hires and store personnel and keep inventory up to date on hand and online
  • Order all supplies that are needed for each department within the corporate office (pens, paper, rubber bands, etc.)
  • Sort and tray, rub or sack the mail for dispatch to the Postal Service
  • Accept, process, and dispatch the mail according to Mail Services and the Postal Service's guidelines, goals, and deadline.
  • Receive all corporate packages from warehouse including FedEx, Amazon, UPS, and independent retailers and deliver to appropriate departments/personnel
  • Process/ Create FedEx shipping labels for the various departments (Accounts Payable, IT and Payroll)
  • Other duties as assigned
Experience & Education
  • Minimum of 3 years administrative support experience
  • Ability to multitask in a fast-paced environment
  • Good analytical and problem-solving skills
  • Excellent time management/project skills with ability to set priorities
  • Strong detail orientation and effective communication skills both verbal and written
  • Highly organized individual needed to manage multiple projects running simultaneously
Competencies
  • Strong verbal communication skills, including telephone etiquette; ability to diplomatically resolve challenging customer situations
  • Strong organization skills
  • Detail oriented
  • Ability to work independently under minimal supervision
  • Good written, verbal communication and collaborative skills
  • Ability to analyze and reconcile complex accounts and reserves
Skills
  • Strong computer literacy to include: Microsoft Word, Outlook and Excel
  • Multi-line system


Pet Supermarket is an equal opportunity employer.