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Executive Assistant
4 weeks ago
Executive Assistant The Executive Assistant provides high-level administrative and organizational support to the President & Chief Executive Officer, ensuring efficient operations and seamless communication across the organization. This role manages complex calendars, coordinates travel, prepares reports, and serves as a trusted liaison between executives, employees, and external partners. The Executive Assistant anticipates needs, handles confidential information with discretion, and supports strategic initiatives to help drive the companys vision and mission. Hiring Range: $86,000.00 - $92,000.00 per year Key Responsibilities Organizes and maintains executive calendars, schedules meetings, and coordinates appointments to optimize time and priorities. Coordinates Board meeting scheduling and planning, supports preparation of meeting materials, and supports Board member requests. Arranges complex travel itineraries, accommodations, and transportation for executives, ensuring cost-effectiveness and compliance with company policies. Drafts, reviews, and edits professional correspondence, presentations, and reports to maintain consistency and accuracy in all executive communications. Coordinates and delivers impactful meetings, corporate events, and community initiatives with precision and excellence. Communicates with vendors, processes invoices, and manages expense reports for executives in a timely and accurate manner. Ensures that customer or other inquiries to the CEO and other executives are followed up on in a timely manner. Maintains confidential files, records, and databases, ensuring data integrity and accessibility. Oversees office supply inventory and procurement, ensuring smooth day-to-day operations. Assists with new hire onboarding for executive teams, including paperwork and benefits coordination. Participates in special projects, research, and initiatives as directed by executives. Engages in training and learning opportunities to expand knowledge of company operations and industry trends. Education, Experience & Qualifications The ideal candidate will have 57 years of administrative experience. A high school diploma or GED is required; an associate degree is preferred. Applicants must demonstrate the ability to work effectively as part of a collaborative team, have strong relationship management and interpersonal skills, excellent written and verbal communication, and a high level of attention to detail with strong organizational ability. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) is required. Candidates must also be legally eligible to work in the United States. Attributes Proactive, detail-oriented, and adaptable with exceptional communication and problem-solving skills. Ability to manage competing priorities in a fast-paced environment while maintaining professionalism and discretion. Outstanding attention to detail, prioritization skills and an ability to accommodate frequent interruptions is essential. Benefits Medical, Dental, Vision, Life & Disability Insurance, Maternity & Parental Leave, Flexible Spending Accounts, Discounted Stock Program, 401K, Employee Awards, Employee Assistance Plan, Wellness Incentive, Tuition Assistance, Career Pathways, and More. Benefits & Rewards Want easy-to-use, rewarding benefits? Well, weve got those Our employee rewards program is designed to help you in your career, and in your life outside of Casella. From competitive wages to comprehensive medical plans to employee stock purchase and retirement savings options, learn about all the ways we reward you. EEO Casella Waste Systems, Inc. is an equal opportunity employer. We are committed to creating an environment of inclusion and mutual respect where opportunities are available to all applicants and team members without regard to race, religion, color, national origin, gender, gender identity or expression, sexual orientation, genetic information, military and veteran status, status as individual with a disability, or any other characteristic protected by federal or state laws. We believe that diversity and inclusion among our team members is critical to our success as a company and we seek to recruit, develop, and retain the most talented people.
