Accounting Specialist II

PIONEER CENTER for Human Services

Accounting Specialist II

Department:Finance

Job Status:Full Time

FLSA Status:Non-Exempt

Reports To:Financial Planning Manager

Grade/Level: 5

Amount of Travel Required:None

Job Type:Regular

Positions Supervised:None

Work Schedule:

M-F, 8:30am - 5:00pm, with some flexibility

POSITION SUMMARY

The Accounting Specialist II assists the Senior Revenue Billing Specialist with the daily operations and strategic objectives of the agency's billing, revenue management and accounts receivable cycle. The roles and responsibilities include benefit verification, service billing, assist in resolving client denials and rebill issues, reimbursement resolution and tracking remittance. Requires excellent problem solving, analysis skills and reporting, along with a deep understanding of the behavioral and intellectual development disabilities industries to drive quick resolution of a variety of service billing. The individual will transition between various other accounting functions as needed, including but not limited to Grant Administration including Budgets, Reporting and Reimbursement submissions and back up in assisting in Payroll functions. High aptitude to learn on the fly, apply previous knowledge to new scenarios, and flexibility to change and adapt based upon new information.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

Reviews all records associated with billings in the Electronic Health Record (EHR) system to ensure accuracy

Ensures that all billing calculations are correct before submission and/or entry in the State and County Billing systems, Clearing House system and internal financial/accounting system.

Meets all billing deadlines.

Keeps detailed records of all billing transactions.

Reconciles billing records and reports income projections to administration.

Assists Senior Revenue Billing Specialist.

Participates in reviews and audits when necessary.

Produces reports and analysis for management upon request and on a regular basis.

Produces charts and graphs to show revenue variances for analysis by manager or executive staff.

Works with the Finance Controller and Grant team assisting on grant reporting and submittals.

Learn the basics of payroll processing to provide backup as needed.

Complete revenue and AR entries.

Download results from State in DHS ROCS Billing System and monitor rejects, resubmitting when necessary.

Download results and remittances from HFS and the Collaborative System.

Review withheld billings and registrations.

Adheres to all established company policies and departmental procedures.

Remains current on Federal and State regulations and statutes that influence collections of receivables.

Required to meet departmental productivity standards.

Performs all other duties, as assigned by Supervisor.

Regular, reliable, predictable attendance.

Qualifications

POSITION QUALIFICATIONS

Competency Statement(s)

Detail Oriented - Ability to pay attention to the minute details of a project or task.

Accountability & Dependability - Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Manages own time, priorities, and resources to achieve goals.

Confidentiality - This position requires the ability to maintain strict confidentiality, including, but not limited to financial and agency information pertaining to Pioneer stakeholders.

Customer Oriented - Ability to take care of the customers' needs while following company procedures.

Adaptability and Flexibility - Adapts to changing business needs, conditions, and work responsibilities.

Creative & Innovative Thinking - Develops fresh ideas that provide solutions to all types of workplace challenges. Resolves difficult or complicated challenges.

Decision Making & Judgment - Makes timely, informed decisions that consider the facts, goals, constraints, and risks.

Ethics & Integrity - Earns others' trust and respect through consistent honesty and professionalism in all interactions.

Organized - Possessing the trait of being organized or following a systematic method of performing a task.

Self-Motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative.

Teamwork - Promotes cooperation and commitment within a team to achieve goals and deliverables.

Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

SKILLS & ABILITIES

Education:

High School Diploma required. Associate's or Bachelor's degree in business, finance or relevant discipline preferred

Experience:

* 2-4 years Revenue Billing, Accounts Receivable and Financial General Ledger experience required.* Knowledge of grant processes.* Non-Profit and State and Federal Funding experience a plus.* Knowledge of electronic billing/claims processing/posting to the general ledger* Experience with Medicare and Medicaid's State Eligibility Systems (various states).* Ability to read and understand Explanation of Benefits (EOB's).

Computer Skills:

* Microsoft Suite including Excel and Word, Sage Intacct, SmartCare/EHR, DCFS Medicaid Billing System ROCS, Value Options/MH Collaborative/Provider Connect, HFS, MEDI, DHS/E-RIN, ClaimMD, Impact.

Certifications &Licenses:

Other Requirements:

* Problem solver and able to troubleshoot independently with little supervision.* Excellent customer service skills.* Excellent communication skills (written and verbal).* Must be detail oriented.* Team player.* Capable of meeting daily deadlines.* Self-sufficient in a high-volume atmosphere.

PHYSICAL DEMANDS

N (Not Applicable)

Activity is not applicable to this position.

O (Occasionally)

Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands

Lift/Carry

Stand

O

Walk

F

Sit

F

Manually Manipulate

O

Reach Outward

O

Reach Above Shoulder

N

Climb

N

Crawl

N

Squat or Kneel

N

Bend

O

Grasp

F

Speak

C

10 lbs or less

O

11-20 lbs

O

21-50 lbs

N

51-100 lbs

N

Over 100 lbs

N

Push/Pull

12 lbs or less

N

13-25 lbs

N

26-40 lbs

N

41-100 lbs

N

Other Physical Requirements

Vision (Near, Distance, Color)

Sense of Sound - Ability to hear verbal communications

WORK ENVIRONMENT

Typical office environment.

Frequent interaction with any stakeholder within the agency (i.e., supervisors, co-workers, clients, general public, outside agencies, etc.).

Prepared by:

Human Resources

Date:

4/8/2024

Approval Signature:

Date:

Employee Signature:

Date:

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate. #J-18808-Ljbffr