Accounts Payable Specialist

2 weeks ago

Westlake, United States Technology Recovery Group Full time
Who are we

TRG is the leading mobile managed solution and service provider in the data collection, mobility, and barcode printing industry. We provide an unprecedented amount of service options to our customers including buying, selling, renting, repairing, deploying, servicing, and managing equipment. We support equipment that is currently covered by manufacturers' warranties, provide complete maintenance solutions and offer customer services for new and legacy equipment.

At TRG, we recognize that employees are key to our success, and that great employees demand (and deserve) a great environment.Our corporate headquarters outside of Cleveland was designed specifically as an inviting, engaging and fun place to visit and work - because we know it's our employees that make us different, make us better. Employees who feel more engaged WANT to exceed customer expectations, day-in and day-out.

About the Opportunity

TRG is seeking an Accounts Payable Specialist to join our Accounting team. The A/P Specialist performs accounts payable functions to fully process invoices for payment according to established procedures and guidelines. The Specialist processes, codes, batches and enters all invoices. This individual will be responsible to conduct required research to reconcile invoice discrepancies/issues and complete necessary follow up. The ideal candidate is knowledgeable in accounts payable and will a reliable member of the TRG Accounting team

Essential Functions

  • Utilize accounts payable automation software to enter vendor invoices timely and accurately into NetSuite
  • Understand and complete three-way matching of purchase orders, receiving documents, and vendor invoices
  • Communicate invoice price and quantity discrepancies to purchasing and receiving and help resolve issues
  • Workflow expense invoices within NetSuite to responsible department managers for review and payment approval
  • Work with vendors to reconcile open balances on statements
  • Prepare weekly check run for US and Canada subsidiaries
  • Initiate ACH payments within NetSuite as needed based on vendor payment terms
  • Gather vendor ACH information through established process to migrate vendors from checks to ACH
  • Reconcile credit card charges against receipts submitted
  • Ensure that all contractors submit W-9 forms prior to invoice payment
  • Facilitate 1099 reporting in January of each year
  • As needed, plan and implement special events, specific projects, or program changes
  • Duties other than those indicated above may also apply as assigned by supervisor
Qualifications
  • Three years of previous experience in accounts payable, accounts receivable, or bookkeeping
  • Formal accounting education or training preferred, distribution or manufacturing experience a plus
  • Attention to detail, ability to analyze and understand information, and initiative to follow through on resolving issues
  • Strong value for ethical conduct and compliance
  • Ability to take and pass a background check
Performance Requirements
  • Must maintain regular and reliable attendance to the satisfaction of management
  • Must be able to operate a computer and other position related technologies
  • Must be able to work flexible hours as needed
  • Must be able to clearly and confidentially communicate with TruWest employees and other stakeholders
  • Must adhere to all TruWest Values at all times

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