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Director of Purchasing
3 months ago
Job Summary:
Purchasing Director oversees all procurement activity forthe OSU-Oklahoma City campus. Includes purchasing and sourcing all the goodsand services that are needed, when they are needed, from the right source,while interpreting and applying federal, state and university rules andregulation to assure accountability and integrity for the Divisions andDepartments at OSU-Oklahoma City.
This position manages the implementation, consolidation, administrationand expansion of the Procurement Card Program, OK Corral, travel and inventory.
Essential Job Functions:
- Establishes and executes strategic plan for Purchasing department including monitoring of departmental budget, inventory, and travel.
- Develop policy and procedures for OSU-OKC Purchasing Guidelines, procurement card, document imaging and OK Corral to include training on these policies/programs.
- Receive purchase requests and review for appropriateness of purchase, accuracy, compliance with policy, and appropriate signatures. Prepare requisitions using OK Corral for dollar amounts over $25,000 which require bidding. Upon receipt of merchandise or services, release payments to vendors using OK Corral.
- Develop and/or assist in writing bid specifications for supplies, equipment and/or services for bidding purposes.
- Review and initial all purchase requests for compliance to State, Federal and OSU Compliance regulations before being processed by the Purchasing Coordinator.
- Review and sign all invoices before being invoiced in OK Corral through an open purchase order by the appropriate purchasing staff.
- Maintain all rental/maintenance contracts/agreements.
- Represent the department at various meetings as well as being an active member of the Budget and Finance division.
- Assist any Division or Department determine the appropriate way to accomplish their goals based on the guidelines.
- Supervise, train, coordinate the assignments of purchasing staff and evaluate performance of purchasing staff.
- Maintain spreadsheets for income and expenses for graduation, service awards, student liability and others as deemed necessary.
- Review SSB for budget confirmation.
- Completes all mandatory training and participates in a minimum of two professional development opportunities each year.
- Perform other duties as assigned.
The duties listed inthis job description are intended only as illustrations of the various types ofwork that may be performed. The omission of specific statements of duties doesnot exclude them from the position if the work is similar, related, or a logicalassignment to the position.
