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Administrative Assistant, Facilities and Events
2 months ago
Overview:
Working with the department directors and managers, the Facilities and Events Department Administrative Assistant will be full-time, on-site and responsible for providing administrative support across the department. We are seeking a highly motivated, dynamic professional with strong customer service and attention to detail skills. The position is part of the Facility, Event, and Security Operations department, reporting to the Senior Manager, Facilities Operations.
The major responsibilities of this position will include (but are not limited to):: Processing vendor invoices such as office supplies, utility bills and event-related charges.
Processing monthly vouchers for American Express Corporate cards for Facility Operations and Event Operations.
Maintain department contract database. For example, tracking and filing vendor proposals and contact information, legal paperwork, etc.
Compile monthly report of internal allocations to be submitted to finance department such as office supplies and copy charges.
Managing inventory of event and pantry supplies, including placing and processing the orders and delivery for storage (plates, napkins, cups, beverages, etc.).
Assist with record maintenance: maintain Energy Star Portfolio Manager by inputting monthly data; manage AED safety compliance; coordinate repairs of miscellaneous equipment including coffee makers, copiers and gym equipment.
Responsible for various departmental reports such as reviewing attendance records and overtime reports, badge reports, etc.
Assisting the department directors with various administrative tasks when needed, such as assisting with scheduling department meetings, travel arrangements, etc.
Assist with staffing Reception Services, including but not limited to phone coverage, welcoming guests, assisting with meeting check-in, and providing back-up coverage for scheduled and unscheduled absences at Reception.
Other duties as assigned.
Pay Range
$55,000 to $58,000 per year
Pay commensurate with experience and education
Qualifications: 2+ years related administrative experience in a high profile and fast-paced organization
Excellent communication and customer service skills
Strong computer skills with Microsoft Word, Excel and Outlook
Flexibility and positive team player attitude
Strong business writing and proofreading skills
Outstanding punctuality and attendance
Availability to work flexible hours, including some early mornings, evenings, and an occasional weekend
Founded in 1921, the Council on Foreign Relations (CFR) is a leading nonprofit membership organization, research center, and publisher, with headquarters in New York, an office in Washington, DC, and programs nationwide. It is dedicated to increasing America's understanding of the world and contributing ideas to U.S. foreign policy. CFR's 5,000+ members are leaders in international affairs and foreign policy. CFR also publishes Foreign Affairs, the preeminent magazine on global issues, and provides up-to-date information about the world and U.S. foreign policy on its award-winning website, CFR.org.
The Council on Foreign Relations offers a benefits package that is among the best offered by nonprofit institutions today, including an award-winning health and wellness program, an on-site fitness center, and generous leave policies and health insurance programs.
The Council on Foreign Relations is an equal opportunity employer and actively seeks candidates from a diverse background.
