AP Specialist

3 weeks ago


Washington, United States Creative Financial Staffing Full time

About the Organization & Opportunity:

  • Our client is an environmentally focused nonprofit focused on conservation efforts around the world
  • Highly established organization that was founded in the 1970s
  • Diverse staff that impacts conservation in 79 countries and territories across six continents.

AP Specialist

Responsibilities:

  • AP Specialist will be the sole person doing full cycle AP: Payments done every Friday. Highest volume is 40 invoices/week. Could be only 15-20 invoices/week. Have a couple of moving parts to come together - once they receive invoices - will put together all the backup, code it, put into DocuSign and send to Department Head to get approved. Then Accounting Manager reviews and approves. Will set up new vendors and banking system. 99% payments are via wire or ACH.
  • AP Specialist will provide credit card related support. Will review the transactions and that the credit card owner has put in their reports, this person will help out the credit card owner to confirm everything is coded, then reconcile with bank statement in order to make payment. Once purchase is made with credit card, then its automatically put into Concur. This person will attach the receipts. May have to help the credit card owner with getting the backup entered into Concur.
  • AP Specialist will have journal entries to book into system and to reconcile.
  • AP Specialist will assist with the mail that arrives for the accounting department - scanning, processing any invoices, and informing accounting department of whats come in via mail.
  • AP Specialist will possibly helping with limited month end close tasks like balance sheet reconciliations and pre-paid expenses.
  • Ad hoc tasks and projects, as requested.

Requirements:

  • 2+ years of accounting experience
  • Bachelors degree is required for AP Specialist role
  • Nonprofit accounting experience is a plus but NOT required
  • Concur experience is a plus but NOT required
  • Navision is current accounting system - previous experience is a plus but NOT required
  • Basic Excel skills - able to put a schedule together

Personality Fit:

  • Someone teachable
  • Able to take direction
  • Good attitude
  • Will interact professionally with senior leadership
  • Strong communication skills - written and verbal
  • Proactive and hardworking

Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity

#CBDEC2023


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