Logistics Coordinator

4 weeks ago

New York, United States Intelliswift Full time

Job ID: 24-02989 Job Title: Logistics Coordinator
Location: New York, NY 10019 (Hybrid)
Duration: 12 Months
Contract Type: W2 only
Pay Rate: $17.68/Hour

As Logistics Coordinator, you will be focused on our transportation, logistics, distribution and warehousing functions for Tour, eCommerce, and Retail. Your goal will be to communicate effectively with our logistics partners and support day-to-day inbound and outbound transportation. You will be involved in warehousing, distribution, order processing, logistics, and ASN enforcement.

This team member will be responsible for interacting with many departments and customers each day and play a versatile role within the organization, as well as external warehousing partner relationships.

Job Functions:

  • Provide logistics support for D2C, Tour, Retail, and other various channels.
  • Coordinate the end-to-end process of inbound and outbound goods, including arranging parcel / freight shipments, ensuring timely delivery to the end destination.
  • Provide support for logistics operations, ensuring efficient inbound and outbound delivery, while collaborating with cross-functional teams to enhance artist management satisfaction.
  • Liaise with operations management team and confirm tracking, packing lists, and PODs for deliveries.
  • Work closely with the Logistics Manager to ensure timely and accurate deliveries to and from our fulfillment centers.
  • Create commercial invoices and international documentation.
  • Manage shipment scheduling and tracking updates via Monday.com and other tracking platforms.
  • Prepare and report on logistics reports and KPIs.
  • Ensure vendor compliance adherence and compliance onboarding / training.
  • Purchase new supplies and foster relationships with vendors, as well as attempting to cut costs by leveraging bulk discounts.
  • Schedule supply deliveries and forecast demand to Vendors to minimize slowdown in the production process.
  • Cross-train across the operations team
  • Coordination with local mailrooms and in office operations
  • Special projects as assigned.

Required Skills/Abilities:
  • Strong computer skills including extensive experience with Microsoft Office Suite.
  • High Level of attention to detail with excellent organizational skills.
  • Knows how or where to obtain information; is resourceful.
  • Ability to analyze data and trends, make educated conclusions based upon data.
  • Embraces teamwork; shares ideas / methods to improve performance.
  • Proven verbal and written communication skills.
  • Prioritizes work activities; plans and stays organized.
  • Manages timelines; deals effectively with the challenges of a fast pace, high pressure environment and deadlines.
  • Takes independent action and works autonomously.
  • Takes initiative and seeks increased responsibilities.
  • Experience in consumer products, retail operations, or e-commerce is preferred.
  • Logistics and transportation experience preferred.
  • In house warehousing and distribution experience preferred

Experience:
  • At least 1-2 years of relevant experience, preferable in music or entertainment industry.
  • Experience with order management and customer service.
  • Experience managing data from multiple reporting systems.

Education:
  • Bachelor's degree in business or Logistics preferred.

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