Front Desk Coordinator

1 week ago

Bridgewater, United States Keches Law Group Full time

Job Type

Full-time

Description

Keches Law Group, P.C. is a well-established, growing, 50 attorney law firm with offices in Milton, Bridgewater, and Worcester, practicing in the areas of workers' compensation, personal injury, medical malpractice, and discrimination.

We are seeking a full time Front Desk Coordinator to join our Bridgewater, MA office.

This is not a remote position so the candidate will need to live within commuting distance to the office.

Please note: If you are applying from another state, please include a cover letter explaining your plans to work in Massachusetts.

The Front Desk Coordinator reports to the Site Director and is responsible for operating the front desk at the firm. This includes greeting clients, employees, and visitors when they arrive at the office, answering phone calls and directing the call to the correct person, accepting deliveries and sending out packages, and other administrative duties.

Duties:

  • Welcoming visitors in a warm and friendly manner, and answer any questions visitors have
  • Escorting visitors to conference rooms for their meeting and notify the person they are meeting with
  • Maintaining the reception area and all common areas in a clean and tidy manner at all times
  • Operating standard office equipment on a regular basis, including a fax machine, copy machine, and computer
  • Receiving deliveries; sorting and distributing incoming mail
  • Distributing electronic faxes to office personnel via email
  • Acting as a backup for the Switchboard Operator
  • Maintaining client confidence by keeping client/attorney information confidential
  • Enhancing the reputation of the department and the organization by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to the position
Requirements

Skills/Qualifications:
  • High School diploma or equivalent
  • Experience working in a law firm is a plus
  • Multi-lingual abilities are a plus
  • Strong phone, typing, and computer skills are a must
  • Ability to interact professionally and appropriately with clients, visitors, and employees
  • Must be energetic, well organized, and have the ability to multi-task and prioritize without guidance
  • Must be proficient in Microsoft Office
  • Ability to work in a high intensity, high stress environment handling a multitude of duties
  • Excellent verbal and written communication skills
Schedule
  • On-site
  • Full time

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role, however the employee may at times be required to sit; stand; walk; use hands to handle or feel; and reach with hands and arms. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

AAP/EEO Statement

Keches Law Group is an equal opportunity employer. Keches Law Group does not discriminate based on race, ancestry, national origin, color, religion, gender, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.

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