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Client service coordinator

2 months ago

Sunset Hills, United States Banfield Full time

SUMMARY OF JOB PURPOSE AND FUNCTION The Client Service Coordinator ("CSC") drives the flow of clients and pets through the hospital, maximizes the productivity of the veterinary medical team, ensures good communication with associates and clients, and coordinates the care of clients and pets in a happy, welcoming, friendly and efficient manner, influencing clients to return and refer their friends and families. ESSENTIAL RESPONSIBILITIES AND TASKS Live and exemplify the Five Principles of Mars, Inc. within self and team. Actively recruit new clients by promoting hospital services and route the flow of clients and pets to ensure superior client care and maximum productivity of the veterinary medical team. Maximize the number of pets seen by the hospital team through a productive and efficiently run hospital to support the needs of our wellness plan clients. Provide professional, efficient and exceptional service at all times, including encouraging hospital visits, welcoming clients and pets, ensuring their comfort, and educating them about their pet's health. Educate clients about Optimum Wellness Plans, preventative care, pet health needs, and hospital services. Assist incoming clients by completing the required documentation, entering all pet information and history in the computer, utilizing proper collars and tags for identification, and ensuring prompt service. Assist outgoing clients by providing all necessary instructions, information and invoices, dispensing prescription items per the veterinarian's instructions, selling retail products, and scheduling future appointments. Manage the finances by maintaining accurate balances and utilizing proper opening and closing procedures. Conduct administrative functions as necessary. Other job duties as assigned. HIRING QUALIFICATIONS / COMPETENCIES Leadership Customer Focus Peer Relationships Integrity & Trust Action Oriented Listening CAPABILITIES AND EXPERIENCE (CAN DO) Ability to multi-task: Manages multiple tasks at one time; quickly and accurately shifts attention among multiple tasks under distracting conditions without loss of accuracy or appearance of frustration. Communication skills: Reads, writes and speaks fluent English, using appropriate grammar, style and vocabulary. Demonstrates exceptionally strong written and verbal communication skills. Organizational ability: Demonstrates a systematic approach in carrying out assignments. Is very orderly and excels at cutting through confusion and turning chaos into order. Problem-solving skills: Demonstrates a strong ability to identify, analyze and solve problems. Translates problems into practical solutions. Client service skills: Consistently ensures the team provides the client with attentive, courteous and informative service. Intellectual ability: Accurately and consistently follows instructions delivered in an oral, written or diagram format. Mathematical ability: Ability to add, subtract, multiply and divide, and to compute rate, ratio and percent; ability to convert units of measurement. Computer skills: Comfortably and confidently uses a computer and specialized software (Microsoft Word, Excel, Access, Outlook, etc.). ATTITUDES (WILL DO) Initiative: Shows willingness and aptitude to use own discretion in finding solutions to problems; presents options and ideas to enhance current processes or procedures. Integrity: Firmly adheres to the values and ethics of Banfield Pet Hospitals. Cooperativeness: Willing to work with others, collaborating and compromising where necessary. Flexibility: Is open to changing situations and opportunities. Independence: Able and willing to perform tasks and duties without supervision. Tolerance for Stress / Resiliency: Maintains a positive outlook and composure while dealing with stressful situations. #J-18808-Ljbffr