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Accounts Payable Representative 2

2 months ago

Baton Rouge, United States Franciscan Missionaries of Our Lady Health System Full time
Job Description

Job Title : Accounts Payable Clerk 2 Job Summary :
  • The Accounts Payable Clerk 2 is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals, gathers necessary supporting documentation for processing payments, and maintains any other required documentation. This position relies on limited experience and judgment to plan and accomplish goals and works under moderate supervision.
Experience, Education, Training, Special Skills, and Licensure :
  • 3 years total; 1 years business related and 2 years accounting related
  • High School Diploma

Job Function :
  1. Verification & Data Entry
    1. Maintains accounts payable ledger and records in order to ensure accurate information storage, and diligently ensures that accounting classifications of expenditures and documents are accurate. Accurately maintains files for easy accessibility.
    2. Maintains appropriate spreadsheets to accurately account for invoice accruals and proper expense distribution.
    3. Performs reconciliation of complex transactions.
    4. Develop relationship with assigned vendor accounts receivable representatives to resolve discrepancies and coordinate problem resolution.
  2. Check Printing & Processing
    1. Efficiently processes payable accounts including record maintenance, invoice verification, discount computation, expense coding, and voucher preparation for payment in order to ensure proper transaction documentation, and efficient departmental operations. Resolves invoice discrepancies, accurately and timely.
    2. Scan and link all invoices into online application for viewing purposes.
    3. Enters confidential employee expenses for reimbursement.
    4. Processes invoice payments, and check disbursement in a timely and efficient manner. Accurately prepares disbursement vouchers and check registers in order to facilitate efficient account transactions.
    5. Responsible for check matching and verification for multiple facilities.
    6. Assists in training new employees on daily duties of day to day processes.