Executive Assistant- NYC
2 weeks ago
Executive Assistant As an administrative assistant, you'll be expected to provide administrative support to senior members of the division and perform the following duties: Act as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive information Understand the important clients/colleagues of each manager, take accurate messages and stay informed of manager's whereabouts Interface with various departments to collect information, respond to requests and obtain services on behalf of managers Maintain managers calendars via Outlook which includes scheduling meetings/conference calls, addressing meeting conflicts and assisting with hosting video conferences Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (ie, visas, entry letters) Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current Create, edit and format documents using Microsoft Office Suite and Adobe Pro Collaborate and gather documents for upload onto internal and regulatory systems or for printing and binding, if necessary Manage team's shared sites such as Microsoft Teams, SharePoint and other collaborative sites Support your dedicated team by assisting with the onboarding/offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitor and handling all incoming/outgoing mail and packages Process invoices and create funding requests using internal platforms Assist on adhoc projects and provide backup coverage for other administrative assistants, as needed Qualifications Skills Required: Experience supporting multiple senior professionals including heavy calendars management and phone coverage Must be flexible covering different managers' as group grows or changes Experience working in the financial services industry (5-10 years) College Degree Preferred (or 5+ years of relative corporate experience preferred) Excellent communication, writing, judgment, and problem-solving skills Strong attention to detail as well as solid organization/time management skills Must be an enthusiastic and positive team player who is willing to help out and work well with others Able to work in a fast-paced environment and handle multiple tasks concurrently Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts Knowledge of O365 and Microsoft Teams a plus Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus Solid typing skills (60+ wpm) Position Title: Executive Assistant- NYC Job Category: Assistant Minimum Education Required: High School/GED City: New York State: New York
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Executive Assistant
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New York, United States Northbound Executive Search Full timeExecutive Assistant (Floater) - Private Equity NYC Executive Assistant (Floater) - Private Equity NYC Get AI-powered advice on this job and more exclusive features. Executive Assistant (Floater) Private Equity NYC Company Overview: Our client, a reputable financial services buy-side fund located in the heart of NYC seeking skilled AA / EA personnel to...
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Executive Assistant
1 week ago
New York, United States Northbound Executive Search Full timeExecutive Assistant (Floater) - Private Equity NYC Executive Assistant (Floater) - Private Equity NYC Get AI-powered advice on this job and more exclusive features. Executive Assistant (Floater) Private Equity NYC Company Overview: Our client, a reputable financial services buy-side fund located in the heart of NYC seeking skilled AA / EA personnel to...
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Executive Assistant to the Executive Team
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New York, United States NYC Full timeExecutive Assistant to the Executive Team Location: Hybrid Remote + NYC-based community events Commitment: 1520 hours/week | Summer Term: May August 2025 The Blacklining Foundation is a mission-driven nonprofit working to reverse the negative effects of redlining by building health, wealth, and legacy in historically underserved communities. We're a...
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Executive Assistant to the Executive Team
1 week ago
New York, United States NYC Full timeExecutive Assistant to the Executive Team Location: Hybrid Remote + NYC-based community events Commitment: 1520 hours/week | Summer Term: May August 2025 The Blacklining Foundation is a mission-driven nonprofit working to reverse the negative effects of redlining by building health, wealth, and legacy in historically underserved communities. We're a...
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Executive Assistant- NYC
2 weeks ago
New York, United States NYC Staffing Full timeExecutive AssistantAs an administrative assistant, you'll be expected to provide administrative support to senior members of the division and perform the following duties:Act as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive informationUnderstand the important...
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Project Manager, NYC Apprenticeship Accelerator
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New York, United States NYC Jobs Full timeJob DescriptionThe New York City Mayor's Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. The Adams' administration is leading the fight to serve the people...
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New York, United States Dragonfly Full timeExecutive Assistant / Office Manager (NYC) Join to apply for the Executive Assistant / Office Manager (NYC) role at Dragonfly. Dragonfly is a global, crypto-native investment firm. Were a team of seasoned VCs and technologists investing in generational companies and protocols, with deep roots in Silicon Valley and Asia. Our team is highly technical and has...
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New York, United States NYC Jobs Full timeExecutive Assistant The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Office of...
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New York, United States NYC Jobs Full timeExecutive AssistantThe Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Office of...
