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Event Specialist

3 months ago

Stillwater, United States Oklahoma State University Full time
Position Details

Req ID:

req18177

Position Title:

Event Specialist

Position Type:

Staff Full-Time

Position Number:

AS9314

OSU Campus:

Stillwater

Department:

S.U. Meeting & Conference Services

Location Address:

Stillwater, Oklahoma, 74075
United States

Hiring Supervisor:

Tonishia Van Pelt

Hiring Range:
(Contingent upon available funding):

14.00 - 21.00, Hourly

Work Schedule:

Typically M-F 8-5 occasional nights and weekends as needed

Faculty Appt Period:

Job Summary:

The MCS Event Specialist serves as operations and event management facilitator with various responsibilities for organizing, supporting, and executing events within the Student Union. This position provides supervision, direction, and training for the student building managers, student set-up crew, and student event service representatives.

This position should demonstrate strong organizational, supervisory, and leadership skills. It designs, implements, and evaluates procedures, policies, and practices to ensure accurate and thorough work, which also produces high levels of customer service. Appropriate delegation of facility related service is to be practiced, monitored, and verified by signed/initialed checklists, worksheets and/or other reports. The MCS Event Specialist is responsible for ensuring that relevant, accurate and thorough nighttime, theater, and ballroom reports are produced. This position shares responsibility for accurate and timely set-up, design, preparation, and tear-down of events held in Student Union Meeting rooms. This position is also responsible for the maintenance and upkeep of all physical resources (tables, chairs, A/V equipment, etc.). All other duties as assigned

This position should expect seasonal changes in work hours. Operational hours change over the summer, breaks, and holidays. There will be occasional requirements to shift hours in order to meet the demand of meetings, events, or other activities.

This position presents exposure to high pressure and stressrelated situations, as well as possible confrontation with guests.

This position requires the use of proper ergonomics, heavy lifting, and the ability to stand on feet for long periods of time.

Special Instructions to Applicants

Education & Experience

Position Qualifications:

Minimum Qualifications:High School/GED and four years of related experience OR two yearsof post secondary education and two years of related experience.

Experience working with audio visual equipment.
Preferred Qualifications:Bachelor's degree in Business, Hospitality, or related field.

Sixyears customer service, exceptional interpersonal skills, excellent written andverbal communication skills, and experience in managing full-time employees.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations,OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check.The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.