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Assistant Director of Finance
1 month ago
POSITION FOCUS
The Assistant Director of Finance offers daily operational support to the Director of Finance and collaborates closely with key managers in the hotel and maintains accounting standards within established policies and procedures. This person must have the financial acumen to analyze and disseminate key data and present it in an understandable format to the hotel team. They will assist in the annual and monthly budgeting process and closely monitor financial results, from both a revenue generating and expense control perspective. This position impacts cash flow by effective management of Income Audit, Payroll, Accounts Receivable, and Accounts Payable at the hotel level.
SERVICE CULTURE FOCUS
To support Pyramid's Vision of being recognized by our customers as the best in our business through ensuring a culture that "makes the ordinary extraordinary" You should champion this culture in every touch point of our business from our associates, guests, owners, and communities. The service and courtesy you extend and promote on a daily basis will ensure a healthy and productive culture of serving others with excellence.
ESSENTIAL RESPONSIBILITIES
Assists with and/or prepares reports which summarize, forecast and/or analyze hotel business activity and financial position in the areas of income, expenses, and earnings
Working knowledge of night audit, income audit, general cashier, accounts payable, accounts receivable, and payroll.
Completes occupancy tax returns and submits to controller before filing
Prepares month-end entries to the general ledger and posts them after they are approved by the controller
Assists in the preparation of budgets and forecasts
Reconciles bank accounts and prepares any corrective journal entries for approval by controller
Fills in as controller of the hotel during controller's vacation or absences
Prepares end of the month reports as directed by controller
Assists with any other accounting office tasks as instructed by the controller
Assist with any other accounting office tasks as instructed by the controller
Know your work schedule and follow it with a high degree of reliability
Work in a cooperative and friendly manner with fellow employees
Maintain professional attire and personal hygiene
Maintain a clean, neat and orderly work area
Perform your job according to standard operating procedures
Read, understand and follow all policies, procedures and rules as stated in the Employee Handbook and any Policy manual
Keeps communication flowing freely among all departments
Inform management promptly of any work-related problems or adverse situations
Practice "aggressive hospitality" and provide guest satisfaction
Promote the hotel through goodwill, courtesy and a positive attitude
Attend all schedule training classes and meetings
Train employees as directed by management
Perform any reasonable request as assigned or directed by management
Other duties and/or responsibilities as assigned by management
SUPERVISORY DUTIES
Supervise team of 5-10, •Directly supervises the positions of Payroll, Accounts Payable, Income Audit, General Cashier, Accounts Receivable, and Staff Accountant.
Qualifications
Competencies
Energy and Drive
Energetic and takes initiative, persistent in pursuing and completing tasks, strives to exceed expectations
Strategic Skills
Proficient in required job skills and knowledge. Intelligent in grasping and integrating new information. Active learner with strong curiosity. Natural instincts and insight for finding the best solution to unclear issues and problems. Considers multiples resources and methods for analyzing problems. Makes great decisions.
Personal and Interpersonal Skills
Welcoming and warm personality, engages easily, actively connects with others, genuinely caring and compassionate, visibly demonstrates desire to understand others, creates confidence and trust with others, socially aware of self and others, is known for communicating the right message at the right time, utilizes a variety of approaches and communication techniques tailored to each situation, facilitates consensus in groups, comfortable in conversing with individuals from a variety of backgrounds and at all organizational levels. Is direct yet tactful and considerate of audience, Positively accepts and provides feedback.
Operating Skills
Is effective in prioritizing work, consistently budgets time and processes to create maximum efficiency with minimum disruption or redundancy, is time sensitive, understands how work and processes fit in with other departmental or organizations priorities or objectives, is able to adjust work to accommodate expected and unexpected changes. Is able to gauge progress with respect to overall impact and results
Courage
Can think and act independently with confidence. Has personal fortitude and integrity when faced with challenges.
Knowledge/Skills
Computer expertise as it relates to Microsoft Excel and hotel Point of Sales and Property Management Systems
Ability to communicate effectively with the public and other employees.
Read, write, and speak English fluently.
Expertise in problem solving and analytical skills.
Exceptional organizational skills.
Ability to meet deadlines.
Abilities
Must have vision ability see objects and people up close and at a distance. Must have finger, hand and upper body dexterity to grasp handles, carry bundles and lift packages. Must have upper body strength to continually push, lift and carry up to 65lbs throughout the hotel during entire shift. Must be able to drive automatic and manual vehicles. Must have a valid driver's license. Must have a driving record that meets the needs of our insurance carrier.
Education/Formal Training
Bachelor's degree in accounting or finance desired.
CAM Certification (Preferred)
Experience
Five+ years of experience in hospitality/full-service hotel Accounting Department
Material/Equipment Used
Desktop, laptop computer, multi-line phone system
Environment
Office setting
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