Executive Assistant
4 days ago
Executive Assistant/Transaction Coordinator Woodbury Long Island Job Description: Executive Assistant/Transaction Coordinator Department: Retailing Leasing Brokerage Reports To: Vice President Location: Woodbury, Long Island Company Overview RIPCO Real Estate is a leading commercial real estate brokerage firm, recognized for its reputation of excellence since 1991. With over 150 experienced professionals across eight offices, we are singularly guided by our Street Smart, Market Wise ethos, delivering top-tier results through a client-first approach grounded in integrity, market insight, and expert deal-making. Founded with expertise in retail real estate, RIPCO has grown to include capabilities across industrial, office, multi-family, hospitality, and self-storage, representing leading tenants and property owners throughout the New York Tri-State area, Florida, and key national markets. Our diverse background spans retail leasing, investment sales, debt and structured financing, and property management, consistently driving value and long-term success for clients nationwide. Job Purpose RIPCO Real Estate is seeking a highly organized Transaction Coordinator/Executive Assistant to support a top-producing retail leasing team led by a Vice President. This role provides critical support to both the Vice President and Associate, maintaining deal flow, ensuring seamless transaction coordination, and implementing systems as the team scales. Were looking for someone exceptional a highly capable, detail-oriented professional who values flexibility, autonomy, and collaboration within a high-performing team. This role is ideal for experienced individuals seeking meaningful part-time work. Key Responsibilities Transaction Management Prepare transaction-related documentation, including listing agreements, commission agreements, co-broke agreements, and referral agreements Provide administrative support throughout the transaction lifecycle, from LOI through execution Track receivables and assist with monitoring commission collections Implement and maintain CRM system for lead and client tracking Maintain accurate and up-to-date contact and property databases Route incoming inquiries to appropriate team members and assist with lead intake Executive & Administrative Support Prepare status reports and meeting materials for landlord and tenant calls Manage calendars, scheduling, and appointments for the team Coordinate property tours and client meetings Organize and manage property marketing materials, including photos, site plans, surveys, and collateral Coordinate signage with in-house team Skills, Qualifications, and Competencies Microsoft Office expertise required (Excel, Word, Outlook) CRM experience (Salesforce, HubSpot, or similar platforms) is a major plus Exceptionally organized with strong attention to detail 23 years in transaction coordination or executive assistant role Self-starter with ability to work independently and manage multiple priorities Clear written and verbal communication skills Compensation Hourly Rate: $30 $40 per hour (based on experience and skill level) #J-18808-Ljbffr
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Executive Assistant
4 weeks ago
St Paul, United States Minnesota Staffing Full timeExecutive Assistant The executive assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and...
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Executive Assistant
3 weeks ago
St Paul, United States Minnesota Staffing Full timeExecutive Assistant The executive assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and...
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Executive Assistant
1 hour ago
St Paul, United States 24 Seven Talent Full timeExecutive Assistant Full-Time Our client in is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Prepare, review, and edit correspondence, reports, and presentations with meticulous...
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Executive Assistant
3 weeks ago
St Paul, United States Durahome Painting Plus Full timeExecutive AssistantSaint Paul, MN | Full-Time Durahome Painting Plus is seeking a highly organized, proactive Executive Assistant to provide comprehensive administrative support to our Owner/CEO and Operations Manager. This critical role combines traditional executive support with operational coordination, requiring someone who can manage complex schedules,...
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Executive Assistant
4 weeks ago
St Paul, United States Durahome Painting Plus Full timeExecutive AssistantSaint Paul, MN | Full-Time Durahome Painting Plus is seeking a highly organized, proactive Executive Assistant to provide comprehensive administrative support to our Owner/CEO and Operations Manager. This critical role combines traditional executive support with operational coordination, requiring someone who can manage complex schedules,...
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Executive Assistant
4 weeks ago
St Paul, United States SunLight Senior Living Full timeOverview SunLight Senior Living is seeking an Executive Assistant to join the team. The Executive Assistant should be an individual who is detail-oriented, computer savvy, and has the ability to take initiative and follow through on projects. Additionally, the individual should be comfortable with a fast-paced environment and share their passion for working...
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Executive Assistant
7 days ago
St Paul, MN, United States SunLight Senior Living Full timeAbout the Job Sunlight Senior Living is a mission-driven facility and is looking to add an Executive Assistant to the team to assist the management team. The Executive Assistant should be an individual who is detail-oriented, computer savvy, and has the ability to take initiative and follow through on projects. Additionally, the individual should be...
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Executive Assistant
2 weeks ago
St Paul, MN, United States SunLight Senior Living Full timeAbout the Job Sunlight Senior Living is a mission-driven facility and is looking to add an Executive Assistant to the team to assist the management team. The Executive Assistant should be an individual who is detail-oriented, computer savvy, and has the ability to take initiative and follow through on projects. Additionally, the individual should be...
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Executive Assistant
3 days ago
St Paul, MN, United States SunLight Senior Living Full timeAbout the Job Sunlight Senior Living is a mission-driven facility and is looking to add an Executive Assistant to the team to assist the management team. The Executive Assistant should be an individual who is detail-oriented, computer savvy, and has the ability to take initiative and follow through on projects. Additionally, the individual should be...
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Executive Assistant
4 weeks ago
St Paul, United States Northwestern Mutual Twin Cities East Full timeExecutive Assistant to Managing Director at Northwestern Mutual Twin Cities East Our growing financial firm is looking for an Executive Assistant to work with our leadership team, directly supporting our Managing Director. We are looking for a driven individual who possess great people skills, works independently, has a passion for learning and growing, and...
