Operations Support Specialist

4 weeks ago

Alexandria, United States Center for Human Capital Innovation Full time

Job DescriptionJob Description

Position:

Operations Support Specialist

Position Available : Immediately

Closing Date:

Open Until Filled

Compensation : Salary, Benefits, and Bonuses

Position Location:

Washington DC Metro area (and home office)

Position Overview:

CHCI is a dynamic, growing small business and is looking for the ideal person to join our team of consulting professionals to support the operations of the company. The Operations Support Specialist (OPS) will work closely with the Chief Management Officer. The OPS is a versatile role that contributes to the overall efficiency and effectiveness of an organization by providing essential administrative and logistical support. The OPS will help ensure that various operational functions run smoothly, allowing other departments to focus on their core responsibilities.

Principal Responsibilities : The Operations Support Specialist plays a crucial role in ensuring the smooth functioning of various operational aspects within an organization. Responsibilities include but are not limited to:

· Administrative Support:

o Managing and maintaining office supplies, equipment, and facilities.

o Assisting in the creation and distribution of internal communications, memos, and other communication.

o Handling routine clerical tasks like data entry, filing, and document management.

o Support programs in document management, creation, and research.

· Logistics and Coordination:

o Coordinating meetings, events, and appointments, including scheduling, booking venues, and preparing meeting materials.

o Managing travel arrangements and itineraries for employees.

· Communication Support:

o Serving as liaison between different departments or teams, facilitating effective communication.

o Managing incoming and outgoing communications, including emails, phone calls, and mail.

o Assisting in the preparation of presentations and reports for senior management.

o Supporting website request

· Project Assistance:

o Providing support for various projects by tracking progress, gathering data, and generating reports.

o Assisting project managers in meeting deadlines and ensuring project tasks are completed efficiently.

· Data Management and Reporting:

o Collecting and organizing data related to operations and projects.

o Preparing regular reports, dashboards, and performance metrics to support decision-making processes.

· Process Improvement:

o Identifying inefficiencies in operational processes and suggesting improvements.

o Collaborating with team members and managers to implement process enhancements.

· Customer Service:

o Providing support to internal and external stakeholders by addressing inquiries, resolving issues, or directing them to the appropriate department or person.

o Ensuring a high level of customer service in daily interactions.

· HR Support

o Assisting in the onboarding process for new employees, including orientation and training logistics.

o Preparing training materials and schedules.

· Budget Monitoring:

o Assisting in monitoring and managing departmental budgets, including tracking expenses and identifying cost-saving opportunities.

o Supporting team members with expense reports and documentation.

· Technology and Systems Support:

o Providing support for office technology and software applications.

o Assisting employees with technical issues or coordinating with IT support as needed.

· Cross-functional Collaboration:

o Collaborating with HR, IT, finance, and other departments to ensure efficient operations.

o Supporting HR initiatives such as recruitment, employee engagement, and benefits administration, when necessary.

Aptitudes / Education / Experience . The OPS must have proven the following types of aptitudes, education, and work experiences:

· Undergraduate degree in a related discipline from an accredited university; an advanced degree is preferred.

· Five to Six years of experience in Administrative Support.

· Advanced communications skills

· Advanced skills in MS Office Suite, with expertise in Excel to include the ability to develop formulas, charts, and spreadsheets that clearly present data to facilitate decision-making by management.

· Detail-oriented, with the ability to spot trends and ensure accuracy.

· Self-motivated to work productively and independently.

· Ability to work with a diverse group of professionals

· Ability to stay calm under pressure when working in a high-paced environment

Security Clearance : Candidates must have the ability to pass a basic background check

Travel :

Local travel within the DC Metro area will be needed regularly.

#J-18808-Ljbffr

  • Operations Support Specialist

    4 weeks ago

    Alexandria, United States Krispy Krunchy Foods, LLC Full time

    Job DescriptionJob DescriptionDescription:The Operations Support Specialist serves as an advisor to provide operational expertise on Krispy Krunchy brand standards, sales and profit maximization, growth, cost management, guest service execution, product quality and safety. They will contribute to reaching company objectives by building relationships with...

  • Support Specialist

    4 weeks ago

    Alexandria, United States Michaels Stores Full time

    Support Specialist page is loaded **Support Specialist** **Support Specialist** locationsAlexandria-2643 S MacArthur Dr time typePart time posted onPosted Today job requisition idR00128511 Store - ALEXANDRIA, LA**We're here for the Makers! Come be a part of the team where innovation and teamwork come together to support the most exciting missions in the...

  • Support Specialist

    3 weeks ago

    Alexandria, United States Michaels Stores Full time

    Support Specialist page is loaded **Support Specialist** **Support Specialist** locationsAlexandria-2643 S MacArthur Dr time typePart time posted onPosted Today job requisition idR00128511 Store - ALEXANDRIA, LA**We're here for the Makers! Come be a part of the team where innovation and teamwork come together to support the most exciting missions in the...

  • Logistics Management Specialist

    3 weeks ago

    Alexandria, United States Office Of The Secretary Of Defense Full time

    This Public Notice is to gather applications which may or may not result in a referral or selection. This position is being filled under Direct Hire Authority (DHA) in accordance with Section 9905 of Title 5, U.S.C., USD (P&R) Memo "Direct Hire Authority for Certain Personnel of the Department of Defense," June 23, 2023, Per 3, Covered Positions...

  • Logistics Management Specialist

    3 weeks ago

    Alexandria, United States Office Of The Secretary Of Defense Full time

    This Public Notice is to gather applications which may or may not result in a referral or selection. This position is being filled under Direct Hire Authority (DHA) in accordance with Section 9905 of Title 5, U.S.C., USD (P&R) Memo "Direct Hire Authority for Certain Personnel of the Department of Defense," June 23, 2023, Per 3, Covered Positions...

  • Technical Support Specialist

    2 weeks ago

    Alexandria, United States Human Resource Certification Institute, Inc. Full time

    **_This is a hybrid role with 3-4 days in-office and 1-2 days remote per week._** **Who we are**: HRCI®, headquartered in Alexandria, Virginia, is the premier credentialing and learning organization for the human resources profession. For more than 50 years, we have set the global standard for HR expertise and excellence through our commitment to the...

  • Family Support Specialist

    4 days ago

    Alexandria, United States Alexandria City Public Schools Full time

    Job Description: The Family Support Specialist will support parents and families of students with disabilities; arrange and provide training for parents and staff on a variety of topics and assist parents to understand the importance of advocating for their children. This position is housed under the Parent Resource Center. Qualifications and...

  • Family Support Specialist

    3 weeks ago

    Alexandria, United States Alexandria City Public Schools Full time

    Job Description: The Family Support Specialist will support parents and families of students with disabilities; arrange and provide training for parents and staff on a variety of topics and assist parents to understand the importance of advocating for their children. This position is housed under the Parent Resource Center. Qualifications and Experience:...

  • Family Support Specialist

    3 weeks ago

    Alexandria, United States Alexandria City Public Schools Full time

    Job Description: The Family Support Specialist will support parents and families of students with disabilities; arrange and provide training for parents and staff on a variety of topics and assist parents to understand the importance of advocating for their children. This position is housed under the Parent Resource Center. Qualifications and...

  • Extrusion Support Specialist

    2 weeks ago

    Alexandria, United States Doherty Full time

    Seeking a new opportunity in the Alexandria area? Don’t miss this role! Doherty Staffing Solutions is partnering with a leading manufacturing in Alexandria, MN. We are seeking candidates for Extrusions Support Specialist roles on the 1st shift. Hours for this position are 6:00am-2:30pm, Monday through Friday. Compensation for these temp opportunities is...

  • IT Support Specialist-Alexandria, VA

    4 weeks ago

    Alexandria, United States DirectViz Solutions Full time

    Job Description Job Description DirectViz Solutions, (DVS), is a rapidly growing government contractor that meets mission IT needs for government customers. We are hiring an IT Support Specialist. The work location will be Alexandria, VA. Job Description and Responsibilities: IT Specialists support activities associated with providing on-site Tier 1 and Tier...

  • Support Specialist I

    2 months ago

    Alexandria, United States Alexandria City Public Schools Full time

    The Support Specialist I provide secretarial support to the school site; establishes and maintains records; compiles and distributes materials and reports; and responds to inquiries from a variety of internal and external sources. **Qualifications**: *** - **Education**: High school diploma or equivalent. - **Experience: Job-related** experience is desired....

  • Business Support Specialist, Growth

    1 month ago

    Alexandria, United States CALIBRE Systems Full time

    **** Business Support Specialist, Growth **Alexandria, Virginia** **Job ID:** 4206 CALIBRE Systems, Inc., an employee-owned Management Consulting and Digital Transformation company, is seeking a Business Support Specialist to support our Growth team for our Alexandria, VA Headquarters Office. Duties include: * Perform administrative tasks directly in...

  • Business Support Specialist, Growth

    1 week ago

    Alexandria, United States CALIBRE Systems Full time

    **** Business Support Specialist, Growth **Alexandria, Virginia** **Job ID:** 4206 CALIBRE Systems, Inc., an employee-owned Management Consulting and Digital Transformation company, is seeking a Business Support Specialist to support our Growth team for our Alexandria, VA Headquarters Office. Duties include: * Perform administrative tasks directly in...

  • IT Support Specialist-Alexandria, VA

    4 weeks ago

    Alexandria, United States DirectViz Solutions, LLC Full time

    Job DescriptionJob DescriptionDirectViz Solutions, (DVS), is a rapidly growing government contractor that meets mission IT needs for government customers. We are hiring an IT Support Specialist. The work location will be Alexandria, VA.Job Description and Responsibilities:IT Specialists support activities associated with providing on-site Tier 1 and Tier 2...

  • IT Support Specialist-Alexandria, VA

    3 weeks ago

    Alexandria, United States DirectViz Solutions, LLC Full time

    Job DescriptionJob DescriptionDirectViz Solutions, (DVS), is a rapidly growing government contractor that meets mission IT needs for government customers. We are hiring an IT Support Specialist. The work location will be Alexandria, VA.Job Description and Responsibilities:IT Specialists support activities associated with providing on-site Tier 1 and Tier 2...

  • Support Specialist I

    1 month ago

    Alexandria, United States Alexandria City Public Schools Full time

    Job Description: The Support Specialist I provide secretarial support to the school site; establishes and maintains records; compiles and distributes materials and reports; and responds to inquiries from a variety of internal and external sources. Qualifications: Education: High school diploma or equivalent. Experience: Job-related experience is desired....

  • Operations Supervisor

    2 weeks ago

    Alexandria, United States Veo - Operations Careers Full time

    **This is a Full-Time, W-2 position** **Pay: $20.00/hr** **Must be able to commute to warehouse in Alexandria, VA** **Company Overview**: At Veo, we are on a mission to end car dependency by making clean transportation accessible to all and advancing the next generation of fully electric micromobility systems. Our fleets are constantly evolving and...

  • Technical Support Specialist

    2 months ago

    Alexandria, United States Pharco Corporation Full time

    **Technical Support Specialist** **Company:** **Department:**Engineering and Maintenance **Location:**Alexandria **Job ID:**PBI.ENG.TS ** **Technical Support Specialist**** **Summary:** Execute & follow-up the daily operations of the technical support team providing technical support to new projects according to business needs and Follow up the...

  • Technical Support Specialist

    2 weeks ago

    Alexandria, United States Pharco Corporation Full time

    **Technical Support Specialist** **Company:** **Department:**Engineering and Maintenance **Location:**Alexandria **Job ID:**PBI.ENG.TS ** **Technical Support Specialist**** **Summary:** Execute & follow-up the daily operations of the technical support team providing technical support to new projects according to business needs and Follow up the...