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Administrative Assistant-Oil and Gas

2 months ago

Denver, United States Dagen Full time

Administrative Assistant

Downtown Denver

Work schedule: Mondays and Fridays are WFH days. Hybrid schedule. 9/80 schedule.

This position will start out contract. Must pass hair follicle drug test.

Oil and gas land team is looking for a strong administrative assistant.

The Land team has an opening for an administrative assistant position to support this strategic team. We are looking for an experienced, results-driven and motivated individual for this position.

Responsibilities will include but not limited to:

Provide high-level administrative support to Director of Land, Land Managers and team members

Plan and manage large team gatherings, including meetings and catered events

Manage Directors calendar, travel and scheduling

Manage meeting requests including creation/distribution of agenda, meeting logistics, reminders, consolidation of presentations, etc.

Preparation of reports, presentation materials and spreadsheets for management and external presentations including securing approvals

Handle confidential information with discretion

Perform a full range of administrative duties including but not limited to managing calendar/schedules, mail handling, coordinating travel arrangements (domestic & international), review/processing expense report statements, ordering catering, securing meeting rooms and event venues, and transportation

Collaborate with various staff and departments to prepare special projects

Create, modify and manage department teamsites and team calendar

Coordinate sponsorship benefits and conference registrations

Required Qualifications:

Minimum of 5 years professional administrative experience or related work experience

Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Strong interpersonal skills and excellent communication skills (verbal & written)

Self-starter with independent judgment to plan, prioritize and organize

Strong decision making and analytical skills

Ability to anticipate the need to help/step-in without being asked

Ability to handle and maintain confidentiality of company information

Attentive to detail and accuracy

Flexible with a positive approach in a fast-paced environment

Able to work overtime as needed

Additional Desired Qualifications:

Experience supporting large, high-volume team