Human Resources Assistant

1 month ago

Fort Pierce, United States St. Lucie County Clerk of the Circuit Court Full time
Salary : $36,400.00 Annually

Location : Fort Pierce, FL

Job Type: Full time non-exempt

Job Number: 00138

Department: Administration

Opening Date: 11/13/2024

Closing Date: Continuous

FLSA: Non-Exempt

Description

The Human Resource Assistant will perform administrative, recruiting, and onboarding tasks to support effective and efficient operations of the human resources department. Reporting to the Human Resources Director, the Deputy Clerk is expected to be outgoing, detail-oriented, and proactive in the role. In the absence of the Human Resources Director, the DC will be required to perform specific duties relating to timekeeping, payroll, and general human resources administration.
Examples of Duties

  • Maintains accurate, organized, and up-to-date human resource files, records, and documentation; ensures integrity and confidentiality of these files.
  • Answers frequently asked questions from employees and applicants relating to standard policies, benefits, hiring processes, payroll, etc.; refers more complex questions to Human Resource Director.
  • Support the recruitment process by taking ownership of the Clerks career site on NeoGov; manage job postings, identify qualified candidates, conduct initial screening calls, schedule formal interviews, perform background and reference checks, facilitate pre-employment physicals and drug screenings, complete pre-boarding process, etc.
  • Coordinates onboarding and offboarding processes, including preparing necessary paperwork and conducting orientations and benefits meetings.
  • Assists with planning and execution of special events, organization-wide meetings, and employee recognition events.
  • Attends events such as career fairs, seminars, and Administration sponsored activities. These may be held on or off-site and during or outside of normal working hours.
  • Acts as liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
  • Performs periodic audits of human resource files and records to ensure that all required documents are collected and filed appropriately.
  • Schedule meetings, interviews, and maintain HR calendar and agenda.
  • Provides clerical support to Human Resource Director.
  • Performs other duties to assist the Human Resources Director and organization as assigned
Typical Qualifications

Required:
  • Associates degree in Human Resources or a related field from an accredited college/university or 2 years of professional experience in a human resources role.
Preferred:
  • Prior experience in a government or professional office setting.
  • Current HR certification holder (SHRM-CP or PHR) or actively pursuing certification.
Supplemental Information

Knowledge, Skills, and Abilities:
  • Possess excellent customer service and interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, attorneys, external agencies, and the public.
  • Skilled in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to communicate routine and complex information in a manner that is understandable and respectful.
  • Excellent writing skills to compose general correspondence using correct grammar and punctuation and using tone and format appropriate for the intended audience.
  • Strong computer skills with proficiency in desktop office solutions, such as Microsoft Office Suite, database applications, email, .pdf file attachments, internet search tools, and various computer peripheral devices.
  • Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology.
  • Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms, and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently.
  • Ability to work with confidential and/or sensitive data; interpret and comply with state and federal guidelines.
  • Have strong organizational skills with ability to prioritize work in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks.
  • Dependable and able to meet the assigned work schedule. Must be flexible as work assignments may frequently change.
  • Ability to work independently with little supervision and exercise good judgement and discretion.
  • Comply with legal advice restrictions of the Clerk of the Circuit Court & Comptroller's Office.

Physical Demands:

While performing the duties of this job, the DC is regularly required to stand; walk; sit; use hands to finger, handle, or feel and talk or hear. The DC is frequently required to reach with hands and arms and climb or balance. Must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Equal Opportunity Statement:

The St. Lucie County Clerk of the Circuit Court & Comptroller is committed to the principals of equal employment opportunity and will assure compliance with all Federal and State laws concerning discrimination in employment. No person will be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, military status, genetic information, or any other characteristic protected by applicable Federal or State law.

The St. Lucie County Clerk of Court and Comptroller offers a wide range of benefits that employees may elect to include:
  • Medical coverage through Florida Blue for employees and eligible dependents
  • Dental coverage through Florida Combined Life for employees and eligible dependents
  • Vision coverage through EyeMed Vision Care for employees and eligible dependents
  • Health Care Flexible Spending Account through HealthEquity
  • Life Insurance, Short-Term Disability, and Long-Term Disability coverage for employees through USAble
  • Supplemental Life Insurance avaiable to employees and eligible dependents
  • Employee Assistance Program
  • Florida Retirement System Pension Plan or Investment Plan
  • Deferred Compensation Retirement Savings Plan 457(b)
  • 12 Paid Holidays
  • Up to 160 hours of accrued Paid Leave Time in the employee's first year
  • Tuition Reimbursement Program
  • Opportunity to serve and make a difference in your community.


01

Which of the following best describes your level of education?
  • High School or GED
  • Some College
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • Doctorate Degree


02

Are you willing to undergo a pre-employment drug screening, criminal history fingerprinting, and physical examination?
  • Yes
  • No


03

How many years of professional experience do you have in a primarily Human Resources role?
  • Less than 1 year
  • More than 1 year but less than 2 years
  • More than 2 years


04

Do you currently hold a Human Resources Certification?
  • No
  • No. Currently scheduled to take a HR certification exam.
  • Yes. SHRM-CP or SHRM-SCP
  • Yes. PHR or SPHR
  • Yes. Other HR certification


05

Do you have experience working at a Clerk of the Circuit Court or Court-related agency?
  • Yes
  • No


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