File Clerk

7 months ago

Santa Ana, United States Penske Automotive Group Full time
Job Overview

Summary

The File Clerk is responsible for general administrative duties including organizing and filing documents and other organizational tasks as assigned.

Essential Functions

  • Compiles and sorts, or classifies, information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order
  • Scan or read incoming materials in order to determine how and where they should be classified or filed
  • Track materials removed from files in order to ensure that borrowed files are returned
  • Gather materials to be filed from departments and employees
  • Maintain data and records by making copies and filing documents in storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information
  • Maintain accurate records by entering data into the applicable computer programs and processing backups
  • Add new material to file records and create new records as necessary
  • Perform general office duties such as data entry, operating office machines, and sorting mail
  • Determine management and quality requirements by asking questions and listening
  • Maintain a follow-up system that encourages follow through with assigned projects
  • Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals
  • Understand and follow work rules and procedures
  • Follow lawful directions from supervisors
  • Uphold the company's non-disclosure and confidentiality policies and agreements
  • Attend company meetings as required
  • Work evening, weekend, and holiday hours as required
  • Maintains a professional appearance and a neat work area in accordance with company policy
  • Other duties as assigned
Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

Requirements

Competencies
  • Ability to read and comprehend instructions and information
  • Ability to deal with standardized situations with only occasional or no variables
  • Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
  • Good communication skills
  • Ability to meet company's production and quality standards
  • Exceptional attention to detail
  • Works well in a team environment
  • Able to work with a diverse group of people


Supervisory Responsibility
None

Work Environment/ Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office environment with some exposure to heat and cold in records storage areas.
Some hazards may be present in records storage areas.
Light Work- lifting no more than 20 pounds at a time and/or frequent lifting or carrying of objects weighing up to 10 pounds. This position requires a good deal of walking or standing, or this position could involves sitting most of the time with some pushing and pulling of arm or leg controls.
This position requires the ability to climb, push, pull, stoop, kneel, reach, grasp.
This position involves repetitive motion.
This position requires the ability to communicate effectively, either orally or in writing.

Position Type/Expected Hours of Work
Standard Business Hours

Required Education and Experience
High School Diploma or equivalent; and six months or more related experience and/or training; or equivalent combination of education and experience

Preferred Education and Experience
High School Diploma or equivalent with one or more years' related experience and/or training; or equivalent combination of education and experience

Additional Eligibility Qualifications (Certification/Licenses/Registrations)
N/A

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