Payroll Specialist

5 days ago

Cleveland, United States Cleveland Clinic Full time
At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives - beginning with our own. That's the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title
Payroll Specialist

Location
Cleveland

Facility
Remote Location

Department

Job Code
U17002

Shift
Days

Schedule
8:00am-5:00pm

Job Summary
Auditing and calculating of payroll and related transactions to ensure accurate and timely pays as well as compliance with all laws, regulations, and company policies for multiple pay cycles with differing frequencies.

The ideal candidate has the following skills:
UKG Timekeeping
Workforce Central
Dimensions environment
Workday, Onbase
Cisco phones
Ask HR system
Microsoft Excel exp.

Job Details

Responsibilities:
  • Analyze, audit, and balance caregivers pay record data.
  • Training and support for timekeeping.
  • Analyze data sent from managers, and system generated updates to calculate/adjust numerous fields that include but are not limited to: wages (including multiple positions, overtime, retros, etc), deductions, manual payments, On Demand Payments, PTO, and taxes.
  • Possess working knowledge of the following:
    • Tax withholding requirements and processing of tax adjustments.
    • Types of garnishment/withholding orders and the proper handling of each.
  • Reconciliation between Payroll system and 3rd party tax provider.
    • Daily payroll balancing.
    • Quarterly and annual balancing.
  • Partner with HRIS team, managers, and caregivers to identify and troubleshoot HR record data and other situations that impact caregiver pay.
  • Gather data from multiple sources and communicate with caregivers across the organization and across all pay cycles.
  • Supports compliance efforts by adhering to applicable organizational guidelines as well as federal, state and local laws. Maintains privacy and confidentiality. Acts with integrity and maintains high ethical standards. Works to protect the assets of the organization.
  • Generate reporting of vendor sales deductions, reconcile to invoice and Initiate payment request to Accounts Payable.
  • Working knowledge of excel.
  • Other duties as assigned.
Education:
  • High School Diploma / GED or equivalent required.
  • Basic understanding of payroll laws and regulations.
Certifications:
  • None required.
Competencies (Complexity of Work):
  • Ability to operate basic office equipment with an emphasis on PC skills
  • Knowledge of PC applications such as spreadsheet and word processing software.
  • Ability to work independently with numerous interruptions, handle large transaction volume with accuracy.
  • Basic understanding of payroll laws and regulations.
Work Experience:
  • Minimum two years related experience in a payroll/accounting function (in an automated environment).
  • After selection and placement into this position, six months on the job training to become knowledgeable of computer systems.
  • In depth knowledge of and payroll processing, including automated time and attendance systems.
  • Knowledge of basic accounting function
Physical Requirements:
  • Ability to communicate and exchange accurate information.
  • Ability to perform work in a stationary position for extended periods.
  • Ability to work with physical records or operate a computer or other office equipment.
  • In some locations, ability to travel throughout the hospital system.
  • In some locations ability to move up to 25 lbs.
Personal Protective Equipment:
  • Follows standard precautions using personal protective equipment as required.


The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. All offers of employment are follwed by testing for controlled substances and nicotine. All new caregivers must clear a nicotine test within their 90-day new hire period. Candidates for employment who are impacted by Cleveland Clinic Health System's Smoking Policy will be permitted to reapply for open positions after one year.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

Please review the Equal Employment Opportunity poster.

Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities

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