Document Management Coordinator

2 weeks ago

Schiller Park, United States Nordex Full time

Do you want to be part of an agile team where colleagueship truly matters? As a global company, we interact with a variety of people and cultures. Integrity, Respect, Colleagueship and Ownership are the unifying force for all departments and regions around the world. It's the individual that defines the team. And it's the team that makes the difference. Join the TEAMNORDEX and shape the future of energy with us. Position Summary: As Document Management Coordinator, you will be responsible for the document management (internal and external) for all the projects in NA, working closely with the Contract Manager, Project Managers and Operations team. Responsibilities: Responsible for creating, completing, and maintaining all the Documentation files and digital platforms related to the Projects Definition and revision of the document matrix referring to the documents to be managed, implementation on the digital platform for its management, check-up, and subsequent validation. Check and validate the documentation according to the document matrix, on a digital platform within the term established by contract. Record and file all communications and correspondence with Customers and subcontractors according to the contract and company procedures Attendance at PM meetings (internal and with the customer), as needed. Collaborate with the PM Team regarding documental Management implementation and compliance. Support the PM, PM Team, and Contract Manager in the preparation of any claim or deliverable as needed. Collaborate with the PM and Contract Manager to provide compliance by PM Tema prior to their entry with respect to the documentary requirements applicable to the project. Collaborate with the Site Manager and Contract Manager to provide compliance by subcontractors prior to their entry with respect to the documentary requirements applicable to the project. Training for users of PM team, contractor and subcontractor companies to use the digital platform of Nordex and Customer; according to what could be needed. Responsible for supporting the Contract Manager and PM for Leading and managing Contracts with all the correspondence and documentation related to contract administration/management. Ensuring all contract notices/alerts, extras, and claims are submitted Assisting PM on the pass-through claims from Site to Customer and vice versa. record of any financial instrument, such as Bonds, Insurance, or similar from subcontractors in alignment with the Site Controller, Treasury, and CPM. Support on Preparing claims with subcontractors and pass-through to Customers and vice versa, providing the supporting documentation Support on the Handover process to Services with all the supporting documentation. Requirements: HS Diploma/ GED Required Bachelor's Degree Desired 3 years as document controller and/or coordinator/manager in the Energy projects Business or construction business (wind industry desired) High proficiency in Office 365 Professional English (fluent) French will be desired High Commitment Honesty and transparency Teamwork Ownership and responsibility Adaptability Organizational Skills Ability to prioritize work, multi-task efficiently, meet deadline obligations, prepare reports, and outline what is best practice. Commit to Safety, Quality, and Environmental standards. Have a strong code of ethics and integrity. Work in a diverse and fast-paced environment. Excellent organizational skills Ability to analyze and solve problems independently with a high level of results orientation as demonstrated by the identification of deviations, risks, and opportunities during contract negotiations and quotations. Good verbal and written communication skills Ability to communicate with all levels of the organization Ability to travel to domestic and international locations to project sites and on business as required with the ability to obtain a passport. Driving is an essential function of the job. Must possess a full valid driver's license and be insurable under our auto insurance policy. This position will be subject to periodic driver's abstract checks to confirm continued insurability. In addition to the opportunity to make our world a little more sustainable, we offer you: Some offers may vary by location Nordex adheres to a policy of equal employment opportunity. All employment decisions are made without regard to religion, age, sex, color, national origin, handicap, or other protected class and are in full compliance with all federal and state laws. ABOUT THE NORDEX GROUP The manufacture of wind energy plants in the on-shore segment has been our core competence and passion for around 35 years. With more than 52 GW installed capacity worldwide, our turbines supply sustainable energy to more than 80% of the global energy market and we are one of the largest companies in the wind industry. National subsidiaries in more than 30 markets and production facilities in Germany, Spain, Brazil, the USA, Mexico and India offer our more than 10,200 employees the opportunity for international and intercultural cooperation. We are growing and together driving forward the expansion of alternative energies worldwide - if you wish, from now on with you. Join the TeamNordex We look forward to receiving your application To make it more convenient for you, we are happy to receive your application without a cover letter.

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