Program Coordinator

3 weeks ago


Philadelphia, United States Greater Philadelphia Cultural Alliance Full time

Overview:PlayArts is seeking a School Age Program Coordinator to plan, coordinate, and oversee our afterschool, day camp and summer camp programs for children in grades K-5. This position is responsible for maintaining budget and records pertaining to the program expenditures, implementing policies and procedures, and organizing the calendar, activities and agenda for the program. This role is considered a leadership position requiring attendance in various leadership meetings and will have a required partial remote working agreement, and some required hours on site at our main location and in our partnering schools.Responsibilities:The job responsibilities of the Program Coordinator vary to some degree depending on program and organizational needs. However, there are some general administrative and program management tasks that lay at the core. These include:Assist Site Directors in maintaining state compliance and preparing for annual OCDEL licensing inspectionAssist with planning, scheduling and coordination of the school-age programs and their activitiesOversee school site licensure requirements with site directorsManage invoices in QuickbooksAssist Director of Operations in completing site director evaluationsCoordinate school day camp and summer camp schedule, themes, venues and communicationCoordinate substitutes and floatersMonitor and implement program policies, practices and overall program quality compliance with the Director of OperationsSchedule Initial screenings and hirings of teaching staff and include Director of Operations in final interview roundsCoordinate and facilitate professional development throughout the school year, with input from SDs and Director of OperationsDevelop onboarding protocol for new teachersDevelop an organized system for maintaining staff filesWork to keep programs on schedule, within stated budgets and functioning smoothlySupport program growth and development as necessaryCoordinate program communications to staff, families and community partnersManage staff work assignments, workloads and work schedulesManage site directors to review timesheets and PTO in a timely wayAdminister or oversee operations for programs as well as community outreachOversee the program budget, including tracking billing, payments and other financial transactionsCoordinate interactions/relationships between staff, clients, administrators and all other program stakeholdersSchedule and organize program-related meetings and eventsFacilitate positive relations between the program team, the public, other departments within the organization, and all other involved partiesManage program marketing and communications (media relations, social media)Manage school-age-related website presence and registration systemsExperience in education and/or educational leadership preferred. Experience with PA state licensing (OCDEL) preferred.Greater Philadelphia Cultural AllianceThe Philadelphia Building1315 Walnut Street, Suite 732Philadelphia, PA 19107email: info@philaculture.org#J-18808-Ljbffr

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