Payroll Tax Specialist

3 weeks ago

Eden Prairie, United States Kansas City Title Full time

Responsible for managing all aspects of payroll taxes, ensuring compliance with local, state, and federal regulations, resolving any payroll tax-related issues, and reconciliation with Finance. This position plays a vital role in maintaining the organization's payroll tax operations, mitigating tax-related risks, and supporting finance and payroll functions.

Job Duties and Responsibilities

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

  1. Lead and manage the payroll tax function, including overseeing the processing and reconciliation of payroll tax data in a timely manner.
  2. Ensure compliance with all federal, state, and local payroll tax laws, regulations, and requirements, including multi-state taxation and reciprocity agreements.
  3. Coordinate with UKG Payment Services to ensure timely filing of state, federal and local withholding and unemployment returns quarterly and annually for multiple entities.
  4. Balance and verify W-2's for multiple entities while meeting strict timelines.
  5. Reconcile payroll tax liabilities to general ledger accounts and investigate and resolve any discrepancies.
  6. Amend / correct previously filed payroll tax returns based on completed adjustments.
  7. Serve as the primary point of contact for tax authorities and respond to inquiries, notices, and audits in a timely and professional manner.
  8. Stay informed about changes in payroll tax laws and regulations and implement necessary updates to payroll processes and procedures.
  9. Develop and maintain internal controls related to payroll tax processes to ensure accuracy, compliance, and efficiency.
  10. Identify opportunities for process optimization and automation within the payroll tax function.
  11. Collaborate with cross-functional teams, including HR, Finance, and Legal, to address complex payroll tax issues and provide strategic guidance.
  12. Prepare and present payroll tax reports and analysis to management and stakeholders as needed
  13. Perform any additional responsibilities as requested or assigned.


Qualifications

Education:

  • Bachelor's degree or equivalent experience
Experience:
  • 5 years of experience in a multi-state US payroll tax analysis or a related role.
Knowledge and Skills:
  • Thorough understanding of federal, state, and local payroll tax laws, regulations, and compliance requirements.
  • Extensive experience with HRIS payroll systems and financial systems. Experience with UKG and Oracle Financials, preferred.
  • Strong analytical and problem-solving skills, with exceptional attention to detail.
  • Excellent communication and interpersonal skills, with the ability to effectively interact with internal and external stakeholders at all levels.
  • Demonstrated experience performing payroll tax reconciliations, tax audits, analysis and resolving complex tax notices.


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