Talent Acquisition Coordinator

Recruiting Coordinator
Contract, 6-12 months
Target Start 4/29
Process-

multiple video interviews
Industry-

Consumer goods, large company, public, about 2B in revenue, 2500 employees, about 400 in HQ office
Hours-

full time, 40 hours/week
Office Location-

Fairhaven, MA
Schedule-

Hybrid (1-2 days per week in office)
Background-

Criminal check & 5 panel drug screen (includes marijuana)

Work includes:

scheduling, post jobs, offer letters, background checks, onboarding, run basic reports, etc.

Must haves:
-Bachelor's degree
-1+ years of recruiting support experience
-MS Office

Preferred:
-Manufacturing, consumer goods or agency recruiting experience
-Oracle

Job Description:
The

Talent Acquisition Coordinator

supports full cycle recruiting for all exempt, hourly and seasonal team members. You will support the TA team in sourcing, interviewing and recruiting steps and efforts to fill key positions in a timely and cost-effective manner. You must be a highly organized and process focused HR professional with a continuous improvement mindset with demonstrated experience collaborating with and influencing stakeholders at all levels.
Responsibilities:
Take initiative and "own " role to ensure a positive and successful candidate and new hire experience including:
Interview Scheduling
Organize interviews by obtaining information from interview team, candidate and talent acquisition team to ensure a seamless interview event
Manage multiple calendars; schedule interview times and provide all documentation (resume and agenda)
Set up time for team debriefs to discuss candidates, disposition and move candidate through proper stages in the ATS system
Candidate Experience
As Brand Ambassador, provide superior experience for candidates with compassion and a sense of urgency pre-/during/ post- interview
Act as primary host for onsite interviews and visits reviewing company culture/benefits, managing logistics
Employer Brand
Maintain our Company presence in local community, social media channels and utilize the social media to compliment the Company's recruiting efforts while focusing on enhancing the Company's reputation as an employer of choice
Attending necessary job fairs; document outcome of the job fairs and return on investment
Support company-wide diversity and inclusion initiatives, events and communications
Offer / Onboarding
Create offer letters, edit and send with new hire paperwork; Administer post-offer paperwork.
Conduct background check/drug screen for new hire.
Work with HR Business Partner and Hiring Manager to hire them in the Oracle system
Communicate with new hire; Send personalized first day communication and information emails to new hires to help get prepared for Day One; Help build out onboarding for employees first two/three weeks
Submit tickets to get necessary computer, phones, etc.
Process/ATS
Develop, implement, and document procedures for Talent Acquisition.
Update playbook and work with team on workflows
Processing all vendor invoices including background checks, recruitment and relocation invoices
Reporting
Responsible for updating Weekly requisition report
Project Manager for Annual AAP reporting
Run reports to analyze recruitment related data
Record all recruitment and hiring activity in Applicant Tracking System for information retention and reports
Ad hoc reporting

Requirements :
Bachelor's degree in HR, Business or related field is strongly preferred
2-4 years recruiting experience in full cycle recruiting support required
Passion to provide excellent customer service to hiring managers and vendors and provide applicants with a positive experience at every stage of the hiring recruited.
Work with business lines, HR Business Partners and Compensation team to prepare offers.
Create and post requisitions.
Keen self-awareness. Ability to develop and cultivate effective working relationships with all levels of staff, Hiring Managers, and outside vendors (i.e. Search Firms, and temporary agencies)
Experience working with applicant tracking systems (i.e., ORC) highly preferred
Strong critical thinking capabilities; ability to perform complex analysis and identify trends
Ability to meet tight deadlines and handle competing priorities.
Ability to work independently with a high sense of urgency.
Strong initiative and good judgment skills.
Agility. Ability to foresee and manage project risks.
Excellent written and oral communication skills.
Ability to handle sensitive/confidential information appropriately.

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