Senior Administrative Associate

2 months ago

Austin, United States University of Texas System Full time
FLSA Status

Non-Exempt

Earliest Start Date

Immediately

Hours per Week

40 hours weekly

Hiring Department Systemwide Info Services Required Application Materials

A resume is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.

About Us

For more than 140 years, The University of Texas System has improved the lives of Texans - and people all over the world - through education, health care, and research. The System consists of nine academic institutions, five health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 116,000 faculty, health care professionals, researchers, support staff, and student workers.

The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System's fourteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.

Purpose of Position

Provides sole administrative support in the daily functions and operations for the Office of Systemwide Information Services.

Essential Functions
  • Administrative lead for Systemwide Information Services (SIS) and System Administration Office of Technology and Information Services (OTIS) offices. Maintain budget and reconcile accounts, serve as department time and leave coordinator, book travel arrangements and prepare travel expense reports, annual inventory and expenses. Act as backup and cross train with other administrative staff.
  • Serve as the human resources liaison between the Office of Talent and Innovation and the department, and handle hiring logistics.
  • Schedule and coordinate meetings and conferences for large groups.
  • Take minutes of meetings and post to appropriate SharePoint site. Coordinate updates for Shared Services SharePoint site.
  • Act as the Oracle and Contracts Administrator for Systemwide Information Services and The Office of Technology and Information Services. Provides administrative support to Executive Director and Chief Information Officer.
  • Other duties as assigned.
Knowledge, Skills & Abilities
  • Knowledge of general office practices and administrative procedures.
  • Strong organization and communication skills.
  • Ability to manage a variety of tasks and use standard office equipment and software.
Required Qualifications
  • High school diploma or GED and 7 years of administrative experience is required.
Preferred Qualifications
  • Experience working within The University of Texas System or higher education.
  • Strong Excel knowledge, contracting experience, SharePoint administration and PeopleSoft experience.
Working Conditions
  • May work around standard office conditions.
  • Repetitive use of a keyboard at a workstation.
  • Use of manual dexterity.
Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.

A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.

EO/AA Statement

The University of Texas System Administration is a federal contractor committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.

For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at oti@utsystem.edu.

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