Admin Services Coordinator

Admin Services Coordinator The University of Iowa College of Dentistry is seeking an Admin Services Coordinator to support the Dental Office of Academic and Student Affairs office. This position is seeking a detail-oriented and proactive administrative professional to support academic programs, student services, events, and daily office operations. Job Duties: Serve as primary administrative support for the Office of Academic and Student Affairs, including managing complex calendars, scheduling meetings, preparing agendas, and maintaining records. Plan and coordinate major academic and student events such as commencement, White Coat Ceremony, orientation, meetings, and student programs. Manage student support functions including scholarship processing, financial literacy program oversight, academic accommodations, and monitoring student organization activities. Perform financial and operational duties including purchasing, P-card reconciliation, budget monitoring, account management, and submitting required documentation for student organizations and departmental needs. Coordinate data management and reporting, including maintaining databases, creating spreadsheets and reports, developing surveys, and updating student handbooks and office materials. And More Salary: $53,966 to commensurate (Pay Grade: 2B) Schedule: Monday Friday, 8:00am to 5:00pm. Will require some work outside of designated business hours. Requires: Bachelor's degree in a relevant area, or an equivalent combination of education and relevant experience. Expertise with calendaring, word processing, and spreadsheeting applications (i.e. Microsoft Office Suite or Google G Suite). Demonstrates strong written, verbal, and interpersonal communication skills. Demonstrates exceptional organizational skills, attention to detail, and ability to successfully manage deadlines. Experience reconciling financial accounts. Demonstrates experience maintaining confidentiality. Demonstrates experience in providing superior customer service in a healthcare or academic environment. Highly Desirable: Experience with graphics software such as Canva and/or Adobe Photoshop or Adobe Creative Cloud Suite (or similar program). Experience creating and sending forms through cloud-based services, such as DocuSign. Experience building survey forms and data analysis utilizing Qualtrics, Survey Monkey, Sign Up Genius, Doodle Polls (or similar survey program). Working knowledge of web-based tools utilizing databases and internet searches. Experience with Virtual Meeting platforms such as Zoom, Microsoft Teams, Skype, WebEx (or equivalent). Transactional financial experience (cash handling and invoicing). Experience monitoring and reconciling budgets. Large group event planning experience, i.e. reviewing contracts, securing venues, set-up, purchasing supplies/equipment. Proven capacity to navigate high-volume interactions and collaborate with varied stakeholders in large-scale group settings. Knowledge and commitment to uphold federal regulations, such as the Health Insurance Portability and Accountability Act (HIPAA) and Family Educational Rights and Privacy Act (FERPA). Desirable: Experience serving on organizational committees, representing constituencies, and taking minutes/notes. Adaptability and critical thinking/problems solving skills. Position and Application Details: In order to be considered for an interview, applicants must upload a Resume (and mark as "Relevant File") to the submission, Cover Letter is recommended, and 3 Names of Professional Reference may be requested at a later date. Position NOT eligible for University Sponsorship of Employment Authorization. Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. About Iowa: Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.