Production Coordinator

Production Coordinator role at Capital One Hall Essential Duties And Responsibilities Schedule crew calls in payroll system for all in house part-time personnel for all events. Work in payroll system post-events to correct clock-ins/outs to maintain accurate payroll. Assist with the collection and organization of show expenses to assist Finance with the completion of show flashes. Update internal event-weekly calendar and internal advance documents per event. Review artist riders for all back of house artist hospitality needs and advance those needs with the appropriate contacts for all shows that require those services. Make orders for back of house catering and hospitality needs and book green room runners when needed on a per show basis. Complete post-show financial reconciliation process for back of house catering/hospitality on a per show basis. Review and advance merchandise needs for all shows that will be selling merch. Coordinate with FOH and Operations department on merch set-ups and book in house merch sellers when needed. Review with production managers and provide support for implementation of technical riders, stage plots, production schedules, and equipment lists. When assigned as manager on duty, provide supplemental oversight for various events, projects, and installations at Capital One Hall as part of the event production team. Communicate updates of required staffing, schedule changes, updated show information to crew calls when needed. Assist in the maintenance/upkeep of all theatrical and production office spaces to ensure all production related equipment and spaces are in good working order and ready for use. Maintain accurate list of theatrical/stage consumables inventory and suggest when new purchases order will be needed to re-fill inventory. Help to ensure that all production related spaces adhere to all ASM Global and OSHA safety regulations. All other duties as assigned by the Director of Production and Production Managers. Qualifications Understanding of payroll systems and scheduling and making corrections for labor timesheets. Experience in the use and understanding of theatrical audio, video, and lighting systems with troubleshooting abilities in each category. Experience in backstage artists hospitality. Strong organizational skills a must. Ability to meet the various physical demands of the job, which include being able to get in and around the facility (requires personal mobility), lifting to 50 lb unassisted, carrying, moving, climbing, working safely from various heights, and exposure to moderate to loud noises. Proficient in personal computer skills using Microsoft Office package (Word, Excel, PowerPoint, and Outlook) and other related computer-based programs relevant to the position. Work effectively under pressure and/or stringent schedule. Remain flexible and adjust to situations as they occur. Excellent verbal and written communication skills. Great interpersonal skills. Must be able to multi-task. General IT knowledge a plus. Education And Work Experience At least 2-5 years of verifiable, professional technical and/or production experience. Other Qualifications Ability to work with limited supervision and as a team member. Requires ability to work flexible hours, including nights, weekends, and holidays, in addition to normal business hours. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to walk extensively; occasionally required to kneel, climb ladders and stairs to high walkways, or balance. The employee must occasionally lift and/or move up to 75 pounds unassisted. This position requires work inside and outside of the building and some exposure to adverse conditions. Recruiter Recruiter - Luciana Ranz Legends Global -Capital One Hall 7750 Capital One Tower Road Tysons, VA 22102 Applicants that need reasonable accommodations to complete the application process may contact 571-205-1972. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor. Free employee parking and show tickets. #J-18808-Ljbffr