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Legal Practice Assistant

4 weeks ago

Walnut Creek, California, United States Womble Bond Dickinson (US) LLP Full time
Description & Requirements Womble Bond Dickinson (US) LLP's Walnut Creek, CA office is actively seeking a Legal Practice Assistant to support its transactional attorneys. Duties will include a combination of practice support and administrative responsibilities.
RESPONSIBILITIES:
  • Provide outstanding client service through email, telephonic and in-person communications with clients. Proofreading and reviewing all written work, including correspondence, memos and transaction documents for content, context, and typos.
  • Prepare documents for client review and signature.
  • Manage transaction software or learn new software, such as DocuSign.
  • Schedule meetings and conference rooms, as well as set-up and oversee community meetings and hearings (off-site), including setting up A/V equipment.
  • Assist attorneys with compliance with firm billing and timekeeping requirements.
  • Review and edit client bills to ensure conformance with client billing requirements.
  • Manage conflicts checks, new client matter openings, and engagement and waiver letters.
  • Manage attorneys' travel portfolios, including making travel arrangements, maintain travel profiles, and calendar travel.
  • Handle filings with county recorder and secretaries of state.
  • Create closing binders and corporate minute books.
  • Conduct research on title company research databases.
  • Plan Commission filings for regulatory hearings.
  • Maintain attorneys' bar and professional memberships.
  • Handle expense reimbursements.
  • Perform other duties required based upon the unique practice of the attorney, such as, but not limited to, administrative work, practice development initiatives, and committee projects and responsibilities.
REQUIREMENTS:
  • Strong technical skills. Excellent oral and written communication skills.
  • College degree and minimum of seven years related experience with big law and/or corporate legal department.
  • Proven ability to handle confidential information with discretion and to demonstrate the highest level of client service and response.
  • Organized and detail oriented. Understands deadlines and possesses a sense of urgency. Independent worker, ability to prioritize and complete multiple tasks in a timely manner.
  • Demonstrates ability to communicate in a proficient, tactful, and confident manner with external clients and coworkers.
  • Ability to work collaboratively in a team setting. Punctual and reliable.
  • Proficient in the use of Microsoft Outlook, Word, Excel and PowerPoint. Familiarity with electronic document management systems.
  • Notary Public preferred.
COMPENSATION: $78,000 - $103,000 is the estimated salary range for this role in Walnut Creek, CA. Starting salary will be determined based on qualifications and experience.
An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer.

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