Sales Coordinator

2 weeks ago

Miami, United States Chic-a LLC Full time

** Event Sales Coordinator**

Location * Summary

* Description

* Skills

Summary **Event Sales Coordinator** Salary Competitive salary Schedule Full Time Experience Minimum 2 years of experience Location Category Fine Dining Cuisine Latin American **Event Sales Coordinator**

Description 50 Eggs Hospitality Group is looking for an experienced Event Sales Coordinator to support their two high-volume restaurant event programs in Miami. Minimum 2 years of hospitality event sales preferred with food and beverage background. Knowledge of Tripleseat booking software preferred (will train). Strong organizational and priority setting. Ability to work independently while ensuring that managers and/or clients possess the pertinent information for the execution of a successful event or promotion. Ability to communicate effectively with co-workers and clients. Hourly position with benefits. Bi-lingual a plus.

**Job purpose**

This individual will support and assist the Event Sales Manager Miami by handling administrative tasks and being an on-site coordinator for daily events, as needed.

**Duties and Responsibilities Miami**

Phones

* Answering Ring Central for the department

* Distribute calls to Event Manager

* Event Manager will assist in phones if Sales Coordinator is on the line

Open Table

* Checking daily/weekly to ensure all event notes in Open Table have been updated & head counts are accurate

* Blocking Open Table for events & buyouts; Checking each shift for accurate scheduling & setting last seating times Tripleseat

* Assist with plugging in leads when answering phone

* Running monthly reports; Canceled leads, Lead source, Stats for event sizes, End of month financial report

Administrative

* Filing closed BEOs; Scanning receipts and saving to Tripleseat

* Ensuring all contracts/BEOs/invoices are saved in respective folders in Sharepoint/Tripleseat for events

* Scanning business cards

* Assisting to send client gifts monthly

* Assisting in the updates of proposals/floor plans and organization of all sales files in Sharepoint

Events

* Create event checklists & floor plans; Ensure all items on checklists are completed prior to event, ensure floor plans and timelines are shared with Chefs/managers for scheduling

* Handling rentals ensuring rentals are ordered for event, ensuring theyve arrived & confirming with staff location for rental pickup

* In charge of dcor & easels ensuring checklists are completed and staff is getting them signed and dcor is returned to the proper place

* When needed, assist as go to for clients during events being aware of head count, communicating with staff/chefs/managers, ensuring food and beverages are on time

* Formatting logos for event

* Creating menus for events designing and printing all personalized menus needed

BEOS

* Closing out BEOs in Tripleseat, ensuring financials match

* Taking care of any edits or fixes for Micros/Tripleseat

* Preparing weekly BEO packets for management teams

* Making sure all BEOs are posted for the week/following week; Highlighting important notes and being an extra pair of eyes, ensuring that any changes get reprinted, reposted, and communicated to the team

**Qualifications**

* Minimum 2 years of hospitality group sales, administrative assistant, promotional marketing, advertising, and/or public relations preferred

* Excellent verbal and written communication skills

* Technical skill set to drive the business toward success

* Strong organizational and priority setting skills

* Advanced knowledge of Microsoft products, Open Table software and company identified software including sales programs (i.e Tripleseat) a plus

* Ability to work independently while ensuring that managers and/or clients possess the pertinent information for the execution of a successful event or promotion

* Ability to communicate effectively with co-workers and clients

* Able to work flexible hours necessary if needed

**Physical requirements**

* Must be able to stand and walk for long periods at a time during events.

**Yardbird Restaurant** - Growing up Southern is a privilege. It runs a helluva lot deeper than just where youre born. Its a set of ideals passed down through generations. Sure, its about sweet tea and swimmin holes, front porches and fried chicken, magnolias and Moon Pies. But more importantly, its about being devoted to your roots; having a sense of place, of tradition, of family, hard work and each other. And those, my friends, should be universal ideals.

To that end, we proudly present Yardbird Southern Table & Bar. A house of worship to farm-fresh ingredients, classic Southern cooking, culture and hospitality. What we believe is a noble endeavor indeed. So stop on by, cop a seat and sample some made from-scratch divinity. Were serving up the freshest, most inventive takes on regional Southern fare seven days a week with a foot-stompin, soul-healin brunch on the weekends. Well keep a place set for you.

**CHICA Restaurant** by Lorena Garcia will transport guests through Latin America, featuring the robust and vibrant flavors of authentic regional dishes. Celebrating a rich blend of native ingredients and techniques that are forever weaved into our American history and palate -- from Venezuela, Argentina, Colombia, Cuba, Mexico, Peru, and more CHICA will pay homage to each culinary tradition all in one dynamic environment. From the wood-fire grill to the traditional plancha and rotisserie for the signature Meyer Lemon Chicken, a combination of family traditions and passions will unite guests around the table and deliver a legacy of culinary delights. The atmosphere will be musically charged with Latin beats while a lively bar scene will feature cocktails and fine spirits from a regionally inspired curated beverage program, as well as a wine inventory that emphasizes historical ties to old-world wines. Translate Experience Minimum 2 years of experience Location Skills Fine Dining Experience OpenTable Experience Fast-Paced Experience By applying you confirm you have these skills. Experience **Minimum 2 years of experience** Your profile is almost ready, stand out by polishing and completing your profile %

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