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Accountant I

2 months ago

Boston, United States Christian Science Inc Full time

Accountant I – Accounts Receivable and Accounts Payable - New

Job Category:

Treasurer's Office Requisition Number:

ACCOU001469 Description

Department: Treasurer’s Office SUMMARY: The position is responsible for recording transactions within the Accounts Receivable (AR) and Accounts Payable (AP) functions. As part of the AR team, this individual is responsible for customer invoice creation, receivables processing, daily cash and check processing, and deposits. As part of the AP team, this individual uploads electronic contributor payments, prepares weekly Finance Committee reports, and assists the AP Accountant in processing and recording invoices and expense reports. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Accounts Receivable Responsibilities (70%) Codes and deposits checks for The Mother Church, CSPS, and the Mary Baker Eddy Library via remote deposit or USPS mail. Conducts daily exception research to enable a General Ledger Accountant to prepare journal entries for transactions of domestic bank accounts. Based on input and data received from client departments, applies principles of revenue recognition to create external customer invoices. Applies payments, and tracks and reconciles balances for AR customer accounts. Communicates with client departments to give them updated and accurate information about their customers’ recent payments and outstanding receivable balance. Monitors the accounts receivable aging report to identify potential uncollectible amounts for timely resolution. Works in conjunction with internal personnel to collect past due receivables. Based on the result of efforts to identify and collect past due receivables, and discussion with internal customers, applies judgment to determine the degree to which outstanding balances require writeoff. Prepares full justification and recommendation to management for approval. Maintains an employee accounts receivable subsidiary ledger and responds to employee receivable questions. Ensures timely collection of amounts owed to the Church. Counts, deposits, and reports on cash deposits, including the weekly Sunday collection, Reading Room, and weekly Mary Baker Eddy Library receipts. Periodically counts cash held on site by various departments and periodically reviews documented procedures with departments and management for any required changes. Provides weekly reporting to the Clerk of the Mother Church of the PayPal contributions made online via the Sunday collection portal. Maintains a schedule and ensures timely reporting and documentation of unclaimed assets to appropriate states. 2. Accounts Payable Responsibilities (20%) Processes, uploads, and reconciles electronic Contributor Payments/other requests due to contractors (e.g., payment feeds) for all of the organization’s departments. Reviews and reconciles all vendor AP invoices to Intacct created bills entered for the week and prepares the weekly Finance Committee report. Demonstrates greater than basic Excel capability (e.g., can filter data and create pivot tables) to achieve required report composition and format. Participates in the effort to research and gather all documentation required for the annual and bi-annual audits of AP disbursements. Assists with research and verification of “Automated Clearing House” (ACH) exception items at Bank of America. 3. Serves as backup for functions in AP including: Updates AP ledger by “converting” to AP bills (e.g., payment requests) and entering vendor invoices into the payables system. Exports into Intacct the Tallie expense reports that have been reviewed for compliance with policy and procedures. Researches and responds to vendor inquiries about pending payments, past payments, credits, and account reconciliation. Handles advance account questions about transactions and remaining balances. Assists in researching and resolving past due advances. 4. Other Responsibilities (10%) Acts as backup to Tallie Administrator for new user setups. Works on other configuration items at the direction of the primary Tallie Administrator. Participates or leads special projects and other duties as assigned. REPORTING RELATIONSHIPS Supervisor: Accountant II - Donor Database and Accounts Receivable Lead Supervising: none Regular Contacts This position has regular contact with the Treasurer’s Office staff, staff, and management of client departments at The Mother Church, the CSPS, the Mary Baker Eddy Library, and vendors. JOB REQUIREMENTS Education/Experience:

A Bachelor’s degree is required. A degree in Accounting, Finance, or equivalent work experience is preferred. Knowledge/Skills This position requires strong problem-solving and analytical skills, as well as the ability to communicate clearly with client department contacts and customers to resolve issues. The individual must be a multi-tasker with excellent organizational skills and the ability to prioritize assignments to complete work effectively and efficiently. Ability to work as a team member is essential. Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Gmail, Sheets, Docs) skills are required, as is the ability to quickly learn new software protocols. This position regularly works in an office environment at The Mother Church in the Boston offices. Christian Science Information Membership in The Mother Church preferred. Please Note:

This position is required to complete a background check to be hired and annual background checks thereafter.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

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