Temporary Grants and Operations Administrator

2 weeks ago


Seattle, United States CareerBuilder Full time

Temporary Grants and Operations Administrator (MF)

Posted on February 25, 2020
About the Medina Foundation

Founded in 1947, the Medina Foundation is a Seattle-based foundation that focuses its giving in 14 counties in the greater Puget Sound region. With a staff of 3.5 employees and a board of 10 Trustees, the Foundation grants approximately $4 million annually.
We focus on improving the lives of Puget Sound residents by funding programs that help people meet basic needs and achieve self-sufficiency. Our primary areas of funding include: family support, housing and homelessness, youth development, education, hunger, and economic opportunity.
More information about the Foundation can be found at www.medinafoundation.org.
Position Overview

Medinas Grants and Operations Manager is taking a six-week sabbatical this year, and we are looking for a temporary employee to work 20 hours/week for approximately 10 weeks (from the beginning of May through the beginning of July) from our downtown Seattle office to ensure that the primary tasks are covered. This position would be a good job for someone interested in an introduction to foundation work and/or grants management. This position will work with the Grants and Operations Manager for about three weeks before the sabbatical, with the Executive Director for the six weeks during the sabbatical, and a final week with the Grants and Operations Manager to wrap up.
Primary Tasks

Assist grantees and applicants with navigating the e-grant system (via phone and email)
Schedule site visits and other meetings for foundation staff
Provide administrative and logistical support to Foundation staff and Trustees as needed
Process letters of inquiry
Process final reports
Respond to general grant inquiries
Assist with office operations including processing mail, ordering food for meetings, filing administrative documents, ordering supplies as needed, etc.
Process grant agreements and mail grant checks
Assist with Trustee meeting preparations, grant approvals, preparing check requests, and mailing contracts/decision letters
Assist with preparation of board packets
Review website for clarity, accuracy, consistency, and ease of use
Research and data compilation, as needed
Assist with newsletter preparation (if applicable)
Compile grants list for January June (for website update)
Other projects as needed
Strong skills are needed in the following areas:

Communications
Logistics
Operations
Data management
Project management
Self-management
Salary and Hours

This is a temporary, part-time position (20 hours a week for approximately 10 weeks, from the beginning of May through the beginning of July). Schedule is flexible, but expectation is to work at least three days/week in office. Compensation is $22/hour. A bus pass will be provided if needed. Schedule is flexible, but expectation is working at least three days/week in office.
To Apply

Email a PDF version of a cover letter, resume and three references to: human_resources@medinafoundation.org by

5pm

on

Wednesday, April 1 st

.
The Medina Foundation is committed to hiring a diverse workforce and all qualified applicants are encouraged to apply.

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