Temporary Exam Office Assistant

2 weeks ago

Seattle, United States Seattle University Full time

Temporary Exam Office Assistant

FLSA Status: Nonexempt

Months Per Year:

Employment Status: Full-Time

Work Model: On-site

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Position Description

Assist the Registrar's Office Staff in day-to-day operations. A chief focus will be supporting several aspects of exam preparation, beginning with faculty communication, exam building in Examsoft software, exam formatting and print ordering, and proctor scheduling. Copyediting skills desired, and legal writing experience preferred. Ability to "track changes" and review editing suggestions for accuracy and clarity.

Outside of exam preparation, this position will support general customer service requests, reviewing and preparing email communications, office traffic, student record keeping, and additional project support for members of the Office of the Registrar. The position will also play a role in preparing various grading resources and data entry for final grades as submitted by faculty.

Monitor exam sessions during the School of Law exam period. Setup room, distribute exam materials, explain exam directions to students, make announcements, monitor room during the exam period, observe and record any unusual or suspicious behavior, gather and account for all exam materials. May provide additional services, including reading of exam questions to students with disability accommodations. When not proctoring, provide general office assistance to the Exam Office.

This position requires a high degree of confidentiality and FERPA Compliance training will be necessary.

Flexible availability April 30 - May 10 desired for in-person exam administration. Some evening and weekend availability appreciated for non-standard exam times and will be discussed as part of hiring process.

Qualifications

Minimum Qualifications

High attention to detail when utilizing data entry software. Experience with Microsoft Office, primarily focused on Excel and Word. Excellent written and oral communication skills. Able to present directions and follow procedures precisely as directed. Able to recognize and serve the needs of individual students. Able to distribute exam packets in a crowded classroom while negotiating steps, chairs, and tables. Bachelor's degree.

Preferred Qualifications

Experience in a higher education setting as faculty, staff, or student. Excellent written communication skills. Two to five years' experience in copyediting in a legal or academic setting. Master's degree.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance:

Salary Range: $30 per hour

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

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