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Grants Administrator
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Job DescriptionJob Description
A local philanthropic non-profit organization is seeking a Grant Administrator to join their growing team. Their mission is to assist those in need in Orange County with resources for food, shelter, and personalized supportive counsel and aid; helping clients bridge the gap from dependency to self-sufficiency.
Make sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below.
This position will be responsible for managing grants and contracts, overseeing fiscal planning, and handling accounts payable. As a key member of the team, Grants Administrator will contribute to the overall financial procurement, monitoring, and reporting, ensuring oversight, and effective funds management.
This is a full time, temp to hire opportunity with pay starting at $30/hour.
Grant Administrator Responsibilities:
- Oversee the financial tracking of grants from award setup to closeout.
- Utilize a database/spreadsheet system, track current grant cycles and renewal processes and ensure stewardship to maintain and increase future funding.
- Maintain schedule of grants reporting deadlines for monthly, quarterly, and annual financial reports, including preparation, submission with accuracy of all applicable reports as required by the funders.
- Maintain current grant funder records, record notes, actions, contact updates, and gift information in appropriate database and/or donor management system.
- Review notice of awards and grant and agency documentation to ensure a clear understanding of the regulations and guidelines associated with grant funds.
- Meet regularly with finance and leadership to review grant expenditures for compliance with grant guidelines and grant budget, and process journal entries as appropriate.
- Ensure timely communication and knowledge transfer is executed with respective departments on all requirements.
- Collaborate with coworkers to proactively improve processes related to post-award administration of grants.
- Reconcile grant expenditures and update projections monthly.
- Research and resolve accounting issues related to grants.
- Lead implementation of streamlining to new billing system. Monitor and evaluate automation to address gaps.
- Collaborate with coworkers to forecast the timing of grant expenditures and revenue recognition.
- Contribute to process improvements on revising and updating internal grant reports.
- Support Finance Director in coordinating with the external auditors to support the single audit.
- Create and submit progress report to funders.
- Responsible for billing all grants in a timely manner.
- Prospect, research and identify new grant funding opportunities and identify demographic information required in order to obtain funds.
- Partner with departments to understand current program needs to stay current with data and trends for clients served to identify potential funding sources and complete compelling grant applications.
- Participate and support grant procurement efforts with proposals to foundations, government, corporations, and other funding sources.
- Pursue continuing professional education related to Uniform Guidance updates and, when needed, initiate updates to processes and policies appropriately.
Grant Administrator Qualifications:
- Bachelor’s degree in accounting or related field required.
- Minimum of 3-5 years of professional nonprofit experience related to grant accounting, compliance, government contract billing, with a focus on post-award management.
- Experience with Cal AIM, CDBG, and PSH contract billing highly desired.
- Experience with Uniform Guidance Single Audits.
- Experience with grant writing desired, but not required.
- Knowledge or experience using automated billing systems.
- Proficiency with automated systems including MS Office (Word, Excel and PowerPoint)
