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Associate Director, Human Resources

4 months ago

Temple, United States Temple College Full time
Salary: $46,800.00 Annually

Location : 2600 South First Street Temple, TX

Job Type: Full-Time (Staff)

Job Number: 00317

Division: Resource Management

Department: Human Resources

Opening Date: 06/05/2024

Closing Date: Continuous

FLSA: Exempt

Salary Grade: Professional

Salary Grade Ranking: PL 4

Total hours required per week: 40

Minimum Requirements: Bachelor's Degree and four (4) years directly related, full-time work experience or Associate's Degree and six (6) years directly related, full-time work experience. Work experience should illustrate progressively higher levels of work duties and responsibilities.

Work Schedule: Monday-Thursday: 8:00 AM to 6:00 PMFriday: 8:00 AM to 12:00 PM Summer scheduleMonday-Thursday: 7:30 AM to 6:00 PM with half-hour lunch This is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.

Position Summary & Essential Duties

The following duties and responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties and responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements may be added over the course of time.

SUMMARY:
Under general supervision of the Executive Director, Human Resources, the incumbent processes payroll functions for employees and students including federal, state, and local taxes. Manages employee leave plans, trains and supervises Human Resources Coordinators, verifies data entry for all Colleague functions, prepares and distributes reports for various college and government entities.
Qualifications (Required and Preferred)

MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS):
Bachelor's Degree and four (4) years directly related, full-time work experience or Associate's Degree and six (6) years directly related, full-time work experience. Work experience should illustrate progressively higher levels of work duties and responsibilities.

PREFERRED:
Master's Degree in Accounting, Business Management, Human Resources, or related field; FPC (Fundamental Payroll Certification)
SHRM-CP/SHRM-SCP or PHR/SPHR

CERTIFICATION OR LICENSES:
Valid Texas Driver License, or ability to obtain one
Job Duties and Responsibilities

The incumbent:
  • Oversees and coordinates the input of payroll data to include tax, benefit, wage deduction, and wage information into the College's software system and completes the necessary processes to produce payroll for exempt and non-exempt employees and eligible Work Study students.
  • Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
  • Computes overtime and compensatory time and enters data into College's software system.
  • Responds to general inquires regarding payroll, taxes, direct deposits, and other payroll related items.
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws. Facilitates audits by providing records and documentation to auditors. Maintains integrity and validity of payroll processing by randomly checking all processes and analyzing data.
  • Submits new and terminated employee data to Office of the Attorney General in timely manner and implements child support payments as necessary. Verifies social security numbers with Social Security Administration upon receipt of I-9 documents.
  • Maintains confidentiality and upholds FERPA and general privacy standards.
  • Prepares monthly grant reports to ensure compliance and balancing for Texas Workforce Commission and other organizations. Generates and submits payroll and labor reports as required.
  • Creates and maintains leave plans for eligible, full-time employees and provides support for leave tracking system within College's software system.
  • Tests and configures Leave and Time Entry functions in Self-Service and provides training to Human Resources employees for implementation.
  • Maintains and updates College's Personnel Catalog and Organizational Chart, ensuring accurate versions are posted to College Website and Employee Portal.
  • Receives and processes transcripts from new and current employees. Forwards transcripts to appropriate departments to ensure SACSCOC compliance for the College and to verify pay accuracy.
  • Assists with FMLA and ADA Accommodations requests.
  • Represents Temple College at job fairs.
  • Assists Executive Director with all aspects of the Human Resources office to include employee benefits, retirement plans, federal and state reporting.
  • Develops, supervises, and provides training for Coordinators within Human Resources.
  • Oversees new employee application process, onboarding, and data entry into Ellucian software, ensuring timely and accurate processing.
  • Oversees benefits administration and data entry into ERS software, ensuring timely and accurate processing.
  • Attends relevant payroll and H.R. conferences and participates in learning opportunities that will further develop and assist the department and Temple College.
  • Cross-trains and provides coverage for Human Resources staff upon their absences, specifically with NeoEd software, benefits, retirement, and other general Human Resources inquiries.
  • Perform job-related or other duties as assigned.
SOCIAL CONSTRUCTS REQUIRED OF POSITION:
  • Display empathy and positive regard for others in written, verbal and non-verbal communications.
  • Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
  • Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.
  • Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
  • Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.
  • Dress appropriately for a workplace with frequent customer service interaction and community outreach.
  • Meet all required standards of confidentiality. Keep work areas in a clean and orderly manner.
Knowledge Skills and Abilities & Physical Demands

KNOWLEDGE:
  • Knowledge of contemporary business practices and procedures.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Knowledge of payroll function including preparation, balancing, internal control, and payroll taxes.
SKILLS:
  • Strong communication skills
  • Excellent organizational skills and attention to detail
  • Strong analytical and problem-solving skills
  • Strong supervisory and leadership skills
  • Proficient with Microsoft Office Suite
  • Proficient with HR and Payroll software
ABILITIES:
  • The ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to interpret, adapt, and apply guidelines and procedures.
  • Ability to maintain confidentiality of information.
  • Ability to provide support to Human Resources staff members.
PHYSICAL EFFORT:
Light physical activity is required with occasional lifting of objects up to 15 pounds. A considerable amount of data entry is required. May require long periods of sitting or standing.

WORKING CONDITIONS:
Work is normally performed in an office setting.

WORK SCHEDULE:
Monday-Thursday: 8:00 AM to 6:00 PM
Friday: 8:00 AM to 12:00 PM

Summer schedule
Monday-Thursday: 7:30 AM to 6:00 PM with half-hour lunch

This is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.

HOURS REQUIRED PER WEEK:
40

TRS/ORP:
TRS

SUPERVISORY DUTIES:
Coordinators, Human Resources

REPORTS TO:
Executive Director, Human Resources

TEMPLE COLLEGE BENEFITS

To enhance the employment opportunity you may be seeking, Temple College offers a competitive array of benefit options to select from, some of which are fully paid for by the college. Listed below is a summary of benefits currently offered for full-time employees. Part-time employees are eligible for specific benefits on a pro-rated basis.

MEDICAL AND OPTIONAL INSURANCE COVERAGE BENEFIT OPTIONS

The Medical and optional insurance coverage benefit options listed below are offered through Temple College by the Employees Retirement System (ERS) of Texas. Please visit ERS at for further information.
  • MEDICAL:
    Eligible full-time employees can choose from the following medical programs which begin the first day of the month following the 60th day of employment:
    • HealthSelect of Texas "Blue Cross Blue Shield" (PPO)
    • Consumer Directed HealthSelect "Blue Cross Blue Shield (HSA)
Medical plans include prescription coverage. Employee medical coverage monthly premiums are fully paid for by the college and the college pays for one-half (1/2) of the cost of dependent care coverage monthly premiums.
  • OPTIONAL BENEFITS:
Dental (PPO and HMO), Vision, Optional Term Life Insurance, Voluntary Accidental Death and Dismemberment, Dependent Term Life Insurance, Short-term and Long-term Disability, Texa$aver (457 plan), TexFlex-Health and Dependent Care Reimbursement.

Optional benefits are employee paid but are offered at very competitive rates.
ANNUAL AND SICK LEAVE ACCRUALS
  • ANNUAL LEAVE ACCRUALS:

Regular, full-time twelve (12) month faculty and staff accrue Annual Leave as follows:
  • Years of Service: 0 through 5
    • Accrual Rate (Maximum Accrual Hours per Month) = 8
    • Accrual Rate (Maximum Accrual Hours per Year) = 96
Years of Service: 6 through 10
  • Accrual Rate (Maximum Accrual Hours per Month) =10
  • Accrual Rate (Maximum Accrual Hours per Year) =120
Years of Service: 10 plus years
  • Accrual Rate (Maximum Accrual Hours per Month) =12
  • Accrual Rate (Maximum Accrual Hours per Year) =144

Annual leave may be accrued up to a limit of 240 hours with special provisions allowing for annual accruals above that limit. Faculty with contracts less than 12 months do not accrue Annual Leave but are provided with 20 hours of personal time per fiscal year.
  • SICK LEAVE ACCRUALS:
Faculty and Administrative Staff: Accruals of 8 hours per month. Sick Leave may be accrued up to a limit of 1040 total hours. Faculty with contracts less than 12 months will receive accruals during the summer semester if they instruct during that time.

ADDITIONAL INFORMATION
  • HOLIDAYS:Recognized college holidays, in addition to Annual and Sick leave accruals, include Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Day, Spring Break, Good Friday, Memorial Day and Independence Day.
  • PAYROLL: Employees are paid by direct deposit through the last working day of the month. Actual deposits are paid on the last working business day of the month. All benefit deductions are taken at that time.
  • RETIREMENT: Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions. Temple College is a Section 218 employer.
All regular employees are mandated by the Texas State Legislature to enroll in either the Teacher Retirement System (TRS) or the Optional Retirement Program (ORP) however, ORP participation is based upon position. All faculty members are eligible to participate in either TRS or ORP. A list of ORP providers is available.

Please visit TRS at for further information.
  • Contribution:
    • Member: Teacher Retirement System (TRS) = 8.0% of annual salary
    • Employer: Teacher Retirement System (TRS) = 7.75% of member's annual salary
Contribution:
  • Member: Optional Retirement Program (ORP) = 6.65 % of annual salary
  • Employer: Optional Retirement Program (ORP) = 6.6% of annual salary

Tax Sheltered Annuities (TSAs) also known as Tax Deferred Annuities (TDAs) are available to all employees who are eligible to participate in the TRS/ORP retirement program and who wish to participate in this program. This participation is voluntary and contributions are made from the employee's salary. A list of providers is available.
  • MISCELLANEOUS LEAVE: Family and Medical Leave (FMLA), Jury Duty, Bereavement, Deteriorating weather, and Military training.
  • WORKERS COMPENSATION: If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees. Additional benefits may be available.
  • HOURS OF OPERATION:
    • Regular Schedule:
      • Monday - Thursday: 8:00 a.m. - 6:00 p.m.
      • Friday: 8:00 a.m. - 12:00 p.m.
  • Summer Schedule:
    • Monday - Thursday: 7:30 a.m. - 6:00 p.m.