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Administrative Assistant

2 months ago

Purchase, United States Careers Full time
Do you have a background in administrative support? Are you tech-savvy?

We are currently in search of an Administrative Assistant for a Social Justice Organization located in Purchase, NY.This is a Full-Time (37.5 hrs./wk.), Hybrid, Temporary-to-Permanent assignment.

ORGANIZATION TYPE: Social Justice

LOCATION: Purchase, NY (Westchester County)

POSITION TITLE: Administrative Assistant

SCHEDULE: Full Time (37.5 hrs./wk.); Hybrid (4 days in office, 1 day remote)

DURATION: Temporary-to-Permanent

HOURLY RATE: $22-24/hr. DOE

Is This Your Dream Job? The Administrative Assistant will provide support for senior team members and will have a wide range of duties to complete.

Our Ideal Candidate:

  • 3-5-years' experience working in an office environment, preferably for a nonprofit
  • Proficiency in Microsoft Office, Constant Contact (or other email marketing tool), and DonorPerfect (or other fundraising database) highly preferred
  • Strong writing skills
  • Detail-oriented, self-starter, strong organizational and communication skills
  • Bachelor's degree preferred
  • Contribute to and commit to diversity, equity, and inclusion practices
  • Possess a driver's license and have access to a car
  • Ability to work flexible hours
How You Will Spend Your Day:
  • Communication: Answering and directing phone calls, being the main contact for the organization's main email inbox
  • Make copies of all contribution checks and endorse them immediately
  • Scheduling: Organizing and scheduling appointments, meetings, and events
  • Ordering food for meetings when needed.
  • Records: Maintaining contact lists, creating and maintaining files, keeping meeting minutes
  • Reports: Preparing and distributing correspondence, memos, letters, faxes, and forms, and assisting with the preparation of regularly scheduled reports
  • Projects: Researching and creating presentations, handling multiple projects, and working on special projects
  • Finance:: Filing paid bills, monitor postage; Petty Cash; reviewing invoices
  • Office: Ordering office supplies, maintaining office equipment, and ensuring the office runs smoothly
  • Travel: Booking travel arrangements
  • Other: Providing general support to visitors, answering questions and requests, and implementing new programs, procedures, methods, and systems


We'd love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please click on the "Apply" button below to apply to the position.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.