Accounts Payable Specialist

1 month ago

Annapolis, United States South Moon Under Full time

About South Moon Under

Originating as a small surf shop in 1968, South Moon Under has evolved into a national fashion retailer with brick-and-mortar locations in small communities and big cities from South Florida to New England. At South Moon Under, we believe in empowering people to dream big, take chances, and deliver exceptional results. Our ranks are filled with talented, smart, and driven teammates who are passionate about delivering on our mission of cultivating confidence through style while providing world-class service and product to our customers.

We are building a vibrant, diverse team of creative, friendly, skilled, and passionate people who want to work hard and win even harder as we grow. We value our employees, and we enable them to deliver their best work. If you want to work for a company where we drive for success every day, you’ve found your team. We are building something special and are excited to have great teammates join us on our journey.

General Summary

The Accounts Payable Specialist will possess in depth knowledge of a full cycle accounts payable department. This position will intake, code, obtain proper approvals, and accurately enter invoices into QuickBooks, while adhering to all company and department policies and procedures. This role will manage the full cycle merchandising process, from reconciling receiving reports to initiating payments. This role is the lead finance representative to our most important vendors, our merchandise partners. This key role will communicate, collaborate, maintain, and build relationships with these vendors. The Accounts Payable Specialist will be a key contributor to our continuous process improvement efforts.

Principle Duties and Responsibilities

Perform day to day activities for full payment cycle activities for merchandise payables.

Track, process and reconcile payments, purchase orders, invoices, statements, checks, refund requisitions etc., in compliance with financial policies.

Communicate with merchandise vendors regarding any receiving/pricing/other inquiries on an as-needed basis, and foster strong relationships with contacts on Vendor AR teams.

Leverage off-shore resource to improve payables processes.

Ensure correct approval, sorting, coding and matching of invoices/receipts.

Continuously improve payment process.

Update and maintain vendor database.

Perform duties related to onboarding and updating of vendors.

Reconcile cash, prepare month-end close journal entries, and other account reconciliations in conjunction with accounting processes.

Assist other team members as needed.

Other duties as assigned.

Job Required Knowledge, Skills and Education

Proven work experience as accounts payable clerk.

Strong understanding of basic bookkeeping and accounting principles – QuickBooks experienced preferred.

Proven ability to calculate post and manage accounting figures and financial records.

Hands-on experience with Microsoft Office Suite and accounting software’s.

High degree of accuracy and attention to detail.

Excellent verbal and written communication skills.

Ability to prioritize and to multi-task.

Ability to analyze, organize, and reconcile large data sets.

Reports to: Director of Finance

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. South Moon Under maintains the right to modify all or part of any job description at its discretion to meet and or exceed the needs of the business

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