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Intellectual Property Legal Secretary

2 months ago

Boston, United States Wilmerhale Full time
Job Description

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

What You Will Be Doing

Delivers excellent work and superior service to the firm's clients; contributes to the firm's reputation for excellence by providing highly efficient and effective support to a legal team of attorneys, paralegals, and other assigned personnel.

About This Role

  • Monitors filing deadlines noted on docket reports for all US and foreign patent applications; assists with reviewing/clearing of docket and communicates details to Docketing.
  • Assists with the preparation and filing of patent applications and related documents with the USPTO, and ensures legal documents are processed in a timely and efficient manner complying with the firm's quality control requirements and USPTO regulations and deadlines.
  • Assists with the preparation and filing of post-grant proceeding documents, including documents for inter partes review, ex parte re-examination, post-grant review and other ongoing post-grant proceedings, in a timely and efficient manner complying with the firm's quality control requirements and USPTO regulations and deadlines.
  • Assists in the preparation of PCT applications and correspondence to foreign associates.
  • Prepares routine correspondence for attorney/paralegal; creates reporting letters and legal documents utilizing in-house software/database tool.
  • Creates, maintains, and organizes electronic files; maintains and organizes paper files; maintains client preferences and contacts within firm applications; provides support to and maintains internal client information site.
  • Assists with coordination of incoming and outgoing file transfers.
  • Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team's workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Manager when workload demands and deadlines require.
  • Possesses mastery of technology systems to include but not be limited to Word, Excel, PowerPoint and Adobe. Composes routine and non-routine correspondence for attorney review as requested, and also has strong proofreading skills. Becomes expert at the firm's policies and all applicable administrative procedures.
  • Provides administrative support to assigned legal team by ensuring the organization of work flow, maintaining files in firm application, processing timesheets, client bills, and expenses.
  • Assists in organizing work schedules by maintaining calendars and contacts, scheduling appointments and coordinating travel arrangements.
  • Demonstrates teamwork by providing support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff.
  • Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and "pro bono" legal work.
  • Provides quality service to internal departments and external parties by interacting professionally and displaying a "can do" attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies, and professional organizations with whom the attorney(s) works. Acts as liaison with the firm's internal service departments to ensure the provision of quality services to the legal team and WilmerHale's clients.
  • Assumes additional responsibilities as requested.
Required Skills

Your Qualifications/What You Will Bring
  • Ability to multi-task to meet the demands of a fast-paced environment and multiple priorities.
  • Excellent word processing skills and knowledge of Windows operating system.
  • Excellent organizational, communications and interpersonal skills.
  • Proficiency in spelling, grammar, proofreading and writing skills, attention to detail and accuracy.
  • Ability to work overtime if needed.
Required Experience

Education:
  • BA/BS preferred
Experience:
  • 4+ years IP support experience
  • Experience with Windows operating system, IPDAS, CPi, iManage, and InterAction preferred.

For additional information about our benefits, please click here.

This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.

WilmerHale is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability or veteran status, or other protected status.

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