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Program & Event Coordinator

3 months ago

Indianapolis, United States Indianapolis Bar Association & Foundation Full time

The Indianapolis Bar Association & Foundation is offering a fantastic opportunity for a self-motivated, collaborative, and detail-oriented team member with at least 2 years experience in event planning/management. The opening is immediate.

SUMMARY:

Under the supervision of the Program and Event Director, Program and Event Coordinators are organizers of educational, social, and charitable events and programs. The Program & Event Coordinator will be an effective communicator able to collaborate with volunteers to create and host high quality, affordable, and innovative programming for the Indianapolis legal community. Because this is a hospitality position the majority of work hours are required to be performed in-person at the organizations offices or other locations.

CORE DUTIES AND RESPONSIBILITIES:

Coordinating event needs and onsite execution of event logistics including (but not limited to): scheduling, budgeting, security, speakers, venue, travel and transportation, and audio-visual requirements.

Providing support to enhance the overall quality of our educational programming, social gatherings, and special events.

Providing effective and positive volunteer management and communication.

Supporting volunteers in the creation and maintenance of an annual calendar of activities for assigned groups that is innovative and relevant to their needs.

Collaborating with the marketing and communications team in the development of effective strategies for all assigned activities.

Managing event sponsor relationships.

Compiling and managing conference documents including event evaluations, program agendas, participation agreements, and post-event reports.

Managing event set-up, tear down, and follow-up processes.

Other duties and projects may be assigned.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each duty satisfactorily. Required to work early morning and early evening events. Ability to multitask, make rational, quick business decisions and work under pressure are important for success. High attention to detail and organization skills required. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

Bachelors degree from a four-year college or university, and at least 2 years of event planning or hospitality experience. Other preferences include experience with volunteers.

COMPUTER SKILLS:

This position requires the employee to understand basic Microsoft Office Suite, and some familiarity with customer or association management software. An interest in emerging platforms and technologies is helpful to continued success in this position.

PHYSICAL AND ENVIRONMENTAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to:

1. Sit

2. Stand

3. Walk

4. Use telephone

5. Use computer

6. Speak, hear and write

7. Attend in person meetings

8. Collaborate on site with members of your team

WORK ENVIRONMENT:

Located at the heart of Indianapolis, IndyBar empowers its more than 4,500 lawyer, paralegal, and law student members to never stop learning, to make a difference in the community, to lead by example, to provide a voice for the profession, and to build a network of professional and personal contacts. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, gender identity, marital status, disability status, protected veteran status, or any other characteristic protected by law.

COMPENSATION PACKAGE:

2024 Salary: to $48,000 (if personal expectations are higher, please dont apply) Typically, 37.5-hour work week.

  • Base work week: Monday thru Thursday 8:30 a.m. 4:30 p.m. and Friday 8:30 a.m. to 1 p.m. with additional hours necessary for events and to reach required total hours of 37.5 weekly
  • Employer fully paid health insurance (incredibly low $750 deductible), AND life, vision, and dental insurance with premium fully paid for the employee by employer
  • 401(k) retirement plan with participation eligibility January 1, 2025
  • Professional development conference opportunities
  • $125 monthly stipend to assist with commuting cost
  • Up to 12 Days Personal/Vacation Leave in the first year (increases after)
  • Up to 3 Days Sick Leave in the first year
  • Paid Holidays: New Years Day, Dr. Martin Luther King, Jr. Day, Presidents Day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, Christmas Day, New Years Eve
  • Anniversary Bonus: $100 cash for each year of employment on anniversary
  • Paid 6-week Maternity/Paternity Leave after 24 months of employment
  • Annual performance bonus eligible