Administrative Assistant

Join Our Retail Property Management Team Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. JLL has a great opportunity to join our Retail Property Management Team. Compensation: $23 - $24/hr ($48k - $50k) The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. JLL has an exciting opportunity to work with our Retail Property Management team at Lakeshore Mall in Gainesville, GA. We are offering the opportunity to join our team working with a global leader in real estate property management. Full JLL benefits included. What You'll Be Doing The Administrative Assistant serves as a fundamental coordinator to property operations and administration. This position reports directly to the General Manager while working with the Operations Manager and the Specialty Leasing Manager. General Responsibilities This position is the first point of contact for office visitors and callers. Represent the company well by greeting office guests, visitors, contractors, and employees, answering telephone, and directing callers to the appropriate party, act as the point of contact for deliveries, update tenant phone list, respond and follow through on requests for information and communication with all levels of management with minimal supervision. Maintain the office as a professional, organized, and well-kept environment. General office housekeeping tasks. Prepare service contracts for operations department, submit work orders. As well as track Certificates of Insurance for contractors, specialty leasing/ancillary income programs. Assist in preparation and distribution of retailer memos, announcements, monthly newsletter. General filing & Ordering of supplies as directed by Retail Office Manager. Serves as retailers' liaison between Shopping Center Management and retailers at the shopping center. Prepares, processes, files tenant correspondence, memos, reports and maintains up-to-date tenant files both hard files at the shopping center and digital files. Participates in weekly Management Staff Meetings, taking meeting minutes. Interacts with Corporate team members from various disciplines, mall management team members, other employees, and customers to assist with information exchange, problem solving and requests. Prepares, creates, edits requested reports and presentations via Yardi and Microsoft Programs such as WORD, EXCEL, POWERPOINT, etc. Assists the Office Manager and General Manager with monitoring, maintaining and enforcing common area and tenant standards by regular communications with retailers, following procedures and daily reviews of the common area and inline retail visual merchandising and hours of operation. Collect and document sales information from retailers as stipulated in the Lease/License Agreement. Coordinate tenant rent collections. What We're Looking For Computer Skills- MS Office Suite (PowerPoint, Excel, Outlook, Word, etc) Ability to multi-task and work in a team environment. Ability to follow instructions and complete tasks as assigned. Ability to work Monday thru Friday with reliable transportation. Ability to learn employer specific web-based software systems. Real Estate knowledge preferred. What's In It For You Join an industry leader and shape the future of commercial real estate Deep investment in cutting-edge technology to power your work Comprehensive and competitive benefits plan A supportive, caring and diverse work environment designed for your growth and well-being Location: On-site Gainesville, GA Job Tags: Property Management If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table Personalized benefits that support personal well-being and growth: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages for hourly employees through Daily Pay Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page. Accepting applications on an ongoing basis until candidate identified.