Engineering Records Supervisor

Pay Schedule VI, Grade 23, Regular Schedule: 35 hours per week.
A vacancy exists in the Department of Public Works, Engineering and Construction - Data Management.
A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring within this class may be filled from the list of eligible applicants.

All interestedtransfer and promotional candidates must apply at this time.

List all

promotions

and changes in job duties due to

reclassification

as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

Note:

Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You MUST attach your transcript(s) or license(s) to your application. Unofficial copies are acceptable.
Failure to submit proof of License(s), Certification(s) and Education will result in your application not being considered. Proof of license(s), certification(s), and/or education must be submitted with each application. This proof must be submitted by the closing date of the job posting.
Under general supervision, performs work pertaining to document storage, retrieval, and archival of engineering documents and other related information. This process also requires reproduction of materials including construction drawings, maps, key sheets, and plans.

Supervises work within Engineering Records Section and provides training of engineering records personnel.
Utilizes document management systems, Microsoft software applications and computer file management skills to organize document storage, and archive retrieval of county documents.
Operates personal computers, scanners, printers, and other records management equipment.
Assists Bureau staff, the public and other customers of the Engineering Records Section.
Identifies, locates and reproduces records and documents for customers using digital document management systems.
Processes invoices for customer payments to Office of Budget and Finance (OBF).
Maintains records of transactions.
Verifies and enters drawing attributes into document management system.
Performs conversions of construction drawings and other documents to a digital format.
Works with agencies to repair areas of non-compliance.
Maintains files of original documents.
Coordinates and oversees the archiving of documents (on and off-site).
Serves as a liaison with the vendor for the retrieval of archived files and documents.
Checks digital images to ensure the clarity and legibility of the reproduction.
Records and processes payment transactions through the Office of Budget and Finance.
Maintains and updates customer account information and generates customer invoices.
Maintains contracts to perform minor repairs, cleaning, and preventative maintenance of records management equipment.
Upon approval, submits orders for equipment, supplies, and materials related to reproduction and operations within engineering records.
Produces reports for agency management detailing the sections operations.
Provides advice and guidance to agency management and staff regarding engineering records management related issues.

Examples of Other Duties
Performs other related duties as required.
Performs related office and clerical duties.
(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)

Possession of a high school diploma or an appropriate equivalent.
Plus
Five years' experience in records management, two years' of which involved the storage, retention, and retrieval of digital records.

Knowledge, Skills and Abilities

Knowledge of the principles and practices of records management, including classification and coding systems.
Knowledge of digital records storage, retention, and retrieval.
Knowledge of office procedures and practices.
Knowledge of records management systems and equipment, including computers, printers, scanners, and blueprint machines.
Skill in records management.
Skill in the storage, retention, and retrieval of digital records.
Skill in classifying and coding records.
Skill in the use of records management systems and equipment, including computers, printers, scanners, and blueprint machines.
Ability to manage the activities of Engineering Records and associated personnel.
Ability to read engineering documents, maps, and drawings for records management purposes.
Ability to assist customers.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with co-workers, the public, and representatives of other agencies.
Ability to keep records and prepare reports.

Proof of License(s), Certification(s) and Education

Applicants are required to submit proof of license(s), certification(s) and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of License(s), Certification(s) and Education will result in your application not being considered. Proof of license(s), certification(s), and/or education must be submitted with each application. This proof must be submitted by the closing date of the job posting.
Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org).
Mail or deliver documents to:
ATTN: Engineering Records Supervisor - Data Management
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204

You MUST attach your transcript(s) or license(s) to your application. Unofficial copies are acceptable.
EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.

Physical and Environmental Conditions
The work of this classification entails frequent walking, standing, lifting and carrying, and the operation of equipment requiring the use of coordinative and manipulative skills. Some duties require exposure to potentially hazardous conditions such as chemicals.

Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.
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