Operations Specialist

7 days ago

Oakland, United States PG&E Corporation Full time

Requisition ID # 158440

Job Category: Business Operations / Strategy

Job Level: Individual Contributor

Business Unit: Engineering, Planning & Strategy

Work Type: Hybrid

Job Location: Oakland

Department Overview

The Contract Administration, Reporting & Governance team provides contract administration support for Gas Operations, Diablo Canyon Nuclear Power Plant and Customer facing programs, and Electric Operations. In addition to processing invoices, ensuring costs are booked accurately and paying our contractors in a timely manner, these teams also serve as liaisons with our Functional Areas, Suppliers, Sourcing and Finance organizations. The Governance & Reporting team is responsible for Contractor Execution Scorecards, infusing the Enterprise with a broad understanding of financial/budget management via reports, training and creating short financial acumen videos. Together, these teams act as the nexus between our field operations and the enterprise teams/systems.

Position Summary

The Operations Specialist provides contract administration support to business units within Customer & Enterprise Solutions and Engineering, Planning and Strategy that opt into our service. Key objectives are to efficiently create and modify purchase requisitions for new contracts and change orders and perform contract closeout activities once work is complete, ensure accurate and timely recording of liabilities via accrual posting and invoice validation and payment processing, collaborate with internal clients to streamline contract administration and support business needs, and be proficient with contract administration tools and systems (e.g., Ariba and SAP). The Operations Specialist is a subject matter expert in internal procurement processes, ensures supported business units comply with company-wide policies and procedures, and develops and delivers trainings to internal clients as necessary. May also drive development of new contract management resources.

This position is hybrid, working from your remote office and your assigned work location based on business need. The assigned work location will be within the PG&E Service Territory.

PG&E is providing the salary range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual salary paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. Although we estimate the successful candidate hired into this role will be placed towards the middle or entry point of the range, the decision will be made on a case-by-case basis related to these factors.

A reasonable salary range is:

Bay Area Minimum: $75,000

Bay Area Maximum: $113,000

&/OR

California Minimum: $71,000

California Maximum: $107,000

Job Responsibilities

* Completes assignments of moderate scope and complexity. Exercises judgment by selecting from different methods, approaches and tactics. * Creates, modifies, and closes out purchase requisitions in Ariba. * Monthly invoice validation and processing and accrual posting for assigned contracts. * Frequently communicates and collaborates with internal clients. Attends department meetings. * Develops internal work procedures and initiates process improvements that support contract lifecycle management. * Serves as a liaison between contract managers and Sourcing. * Conducts research and data analysis; utilizes system and other resources to successfully address inquiries from internal business partners and/or management. * Serves as a subject matter expert for contract managers in contract related tools and systems such as Ariba and SAP. * Develops and manages trainings for internal clients to enhance knowledge of policies and procedures. * Full understanding of internal business partner functions and tools and resources to ensure contract managers have adequate information to make business decisions. * May gain expertise and serve a particular niche where they are depended upon by other people to provide insight/feedback. * Communicates with peers inside and outside of the department exchanging ideas or gathering information. * Actively participates on cross functional teams to develop new products and/or improve processes. * Receives little instruction on day-to-day work and general guidance on new assignments. * Uses advanced problem-solving skills.

Qualifications

Minimum:

* Bachelor's degree in Business, Marketing, Communications or related field or equivalent experience * 3+ years of related experience or equivalent * Valid CA drivers license required * Travel required 10% of the time.

Desired:

* Contract management or contract administration experience * Accounting or financial management experience * Possesses and demonstrates a full working knowledge of the contract management lifecycle * Demonstrated ability to participate in multi/cross-functional teams in a matrix environment * Communications across functions. Can provide input and direction to team members * Full understanding of MS Office * SAP * Ariba

  • Operations Specialist

    3 weeks ago

    Oakland, United States The International Rescue Committee Full time

    The Operations Specialist provides a broad variety of support services to the Sacramento office. The position is responsible for completing general administrative tasks, including overseeing the general the day-to-day incoming phone calls and message Operations Specialist, Operations Coordinator, Operations, Specialist, Communications, Staff, Manufacturing

  • Operations Specialist

    7 days ago

    Oakland, United States Pacific Gas & Electric CO Full time

    The Operations Specialist provides contract administration support to business units within Customer & Enterprise Solutions and Engineering, Planning and Strategy that opt into our service. Key objectives are to efficiently create and modify purchase Operations Specialist, Operations, Specialist, Payment Processing, Business Partner, Communications,...

  • Business Operations Specialist, Senior

    6 days ago

    Oakland, United States Pacific Gas & Electric CO Full time

    Advanced knowledge of department and/or line of business function and responsibilities. Advanced knowledge of internal business partner functions and tools and resources used to perform job duties. Develops new approaches, processes and tools by modi Business Operations, Operations Specialist, Operations, Specialist, Business, Senior, Manufacturing

  • Operations Specialist

    3 weeks ago

    Oakland, United States International Rescue Committee Full time

    Requisition ID: req52332 Job Title: Operations Specialist Sector: Operations Employment Category: Regular Employment Type: Full-Time Compensation: USD 26.00 - 26.80 Hourly Location: Oakland, CA USA Work Arrangement:In-person Job Description Position Overview: The Operations Specialist provides a broad variety of support services to the Sacramento office. The...

  • Operations Specialist

    2 weeks ago

    OAKLAND, United States PG&E Corporation Full time

    Requisition ID # 158440 Job Category: Business Operations / Strategy Job Level: Individual ContributorBusiness Unit: Engineering, Planning & StrategyWork Type: HybridJob Location: Oakland    Department OverviewThe Contract Administration, Reporting & Governance team provides contract administration support for Gas Operations, Diablo Canyon Nuclear...

  • Contracts Operations Specialist

    2 weeks ago

    Oakland, United States Sunrise Systems Full time

    Job Title: Contracts Operations Specialist Duration: 6 months on Contract **LOCAL CANDIDATES ONLY: prefer bay area candidates, but they can be outside as well. Must live within Client territory for Client to provide equipment. *** Remote Position TOP THINGS: Contract administration experience – creating/modifying contracts in a procurement solution...

  • Operations Specialist

    1 month ago

    Oakland Park, United States Tandym Group Full time

    A revolutionary financial services organization in the Fort Lauderdale/Hollywood area is seeking an Operations Specialist to be responsible for supporting the overall workflow within operations, supporting the COO.Responsibilities and Duties:Process new account paperwork and manage daily operational tasks.Serve as the Account Service and client service...

  • Operations Specialist

    1 month ago

    Oakland Park, United States Tandym Group Full time

    A revolutionary financial services organization in the Fort Lauderdale/Hollywood area is seeking an Operations Specialist to be responsible for supporting the overall workflow within operations, supporting the COO.Responsibilities and Duties:Process new account paperwork and manage daily operational tasks.Serve as the Account Service and client service...

  • Benefits Operations Specialist

    2 weeks ago

    Oakland, United States inSync Staffing Full time

    Benefits Operations Specialist Remote 6 month contract (contract only) $40.00 - $45.00 Respond to Tier 2 employee queries and assist Scale Support with Tier 0 /1 queries as needed via JIRA Cloud ticketing system and support the Core Benefits team on all operational needs. Provide functional support to employees needing assistance with Benefits Employee Self...

  • Benefits Operations Specialist

    2 weeks ago

    Oakland, United States Tech Providers, Inc. Full time

    Benefits Operations Specialist Location: 100% RemoteDuration: 6+ Months DescriptionRespond to Tier 2 employee queries and assist Scale Support with Tier 0 /1 queries as needed via JIRA Cloud ticketing system and support the Core Benefits team on all operational needs.Provide functional support to employees needing assistance with Benefits Employee Self...

  • Principal Regional Operations Specialist

    3 days ago

    Oakland, United States PG&E Corporation Full time

    Requisition ID # 155789 **Job Category**: Business Operations / Strategy **Job Level**: Manager/Principal **Business Unit**: Customer & Enterprise Solutions **Work Type**: Hybrid **Job Location**: Oakland Department Overview Customer and Enterprise Solutions is devoted to serving PG&E’s mission of delivering safe, reliable, and affordable...

  • Police Personnel Operations Specialist

    3 weeks ago

    Oakland, United States City of Oakland, CA Full time

    **The Position**: - The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants...

  • Operations And Administrative Specialist

    4 weeks ago

    Oakland, United States CircleUp Education Full time

    About CircleUp Education Our Existence: The "Why" Behind Our Efforts At CircleUp Education, our overarching vision is to craft a future devoid of oppression, racism, and division. Our aim isn't just for the immediate generations but for those we'll never have the privilege of knowing. We envision a world where every individual can thrive without the...

  • 24/25 Elop Operations Support Specialist

    3 weeks ago

    Oakland, United States Extended Learning Full time

    **REPORTS TO**: Director of Expanded Learning **Position Summary** Education for Change is looking for an Operations Support Specialist who is responsible for the coordination of programmatic operations for the Expanded Learning Opportunities Program. The Operations Support Specialist provides administrative support primarily to the Director of Expanded...

  • Business Operations Specialist, Senior

    4 days ago

    Oakland, United States Pacific Gas And Electric Company Full time

    Requisition ID# 158476 Job Category: Business Operations / Strategy Job Level: Individual Contributor Business Unit: Gas Operations Work Type: Hybrid Job Location: Oakland Position Overview: Seeking a Business Operations Specialist to support the Cross Bore Prevention group, managing hundreds of sewer camera inspections system wide weekly. Scheduling the...

  • Business Operations Specialist, Senior

    1 week ago

    Oakland, United States Pacific Gas and Electric Company Full time

    Requisition ID # 158476 Job Category: Business Operations / Strategy  Job Level: Individual Contributor Business Unit: Gas Operations Work Type: Hybrid Job Location: Oakland Position Overview: Seeking a Business Operations Specialist to support the Cross Bore Prevention group, managing hundreds of sewer camera inspections system wide weekly. Scheduling...

  • Business Operations Specialist, Senior

    6 days ago

    OAKLAND, United States PG&E Corporation Full time

    Requisition ID # 158476 Job Category: Business Operations / Strategy Job Level: Individual ContributorBusiness Unit: Gas OperationsWork Type: HybridJob Location: Oakland    Position Overview:Seeking a Business Operations Specialist to support the Cross Bore Prevention group, managing hundreds of sewer camera inspections system wide weekly. Scheduling...

  • Maintenance Specialist II

    2 weeks ago

    Oakland, California, United States East Bay Municipal Utility District Full time

    An immediate position is available at East Bay Municipal Utility Districts (EBMUD) Pardee Center based at Pardee Reservoir near Valley Springs, approximately 85 miles from EBMUD headquarters in Oakland. Under general supervision, Maintenance Special Maintenance Specialist, Maintenance, Specialist, Mechanical, Wastewater, Operations, Manufacturing

  • AP Specialist

    3 weeks ago

    Oakland, United States Pinpoint Talent Full time

    Job DescriptionJob DescriptionPinpoint Talent has an immediate opportunity for an Accounts Payable SpecialistAs our client's Accounts Payable Specialist, you will handle high-volume AP tasks efficiently in a hybrid work model, providing vital support in a fast-paced environment while enjoying a balance of in-office and remote work. This 2-year contract...

  • AP Specialist

    2 weeks ago

    Oakland, United States Pinpoint Talent Full time

    Job DescriptionJob DescriptionPinpoint Talent has an immediate opportunity for an Accounts Payable SpecialistAs our client's Accounts Payable Specialist, you will handle high-volume AP tasks efficiently in a hybrid work model, providing vital support in a fast-paced environment while enjoying a balance of in-office and remote work. This 2-year contract...