Office Assistant

2 weeks ago

New York, United States Katz Melinger PLLC Full time

Part Time Office Assistant (In Office)Location: Manhattan, NY (in office position)Hours: 3 to 4 hours per day, 4 to 5 days per weekCompensation: $20 - $25/ hourReports to: Director of OperationsAbout the RoleWe are a fast paced employment law firm located in Manhattan, New York seeking a reliable and detail oriented Part Time Office Assistant to support our in office operations. The ideal candidate is organized, dependable, and proactive, someone who takes pride in keeping the office running efficiently and ensuring that documents, mail, and supplies are well managed. This is an on site role that provides hands on administrative and operational support. Duties include scanning, uploading, and routing documents, managing all incoming and outgoing mail, and assisting with office organization. The role also includes occasional trips to local courts for filings and supporting legal assistants and attorneys with in office document handling.Key ResponsibilitiesAdministrative and Document Management Scan, label, and upload documents into the firms digital systems and case management software Sort and route incoming documents to appropriate staff or departments Maintain organized physical and digital filing systems Assist legal assistants and attorneys with in office documents that require processing or signaturesMail and Deliveries Handle all incoming and outgoing mail including courier, FedEx, and certified mail services Log and distribute checks, correspondence, and confidential materials in accordance with firm procedures Prepare and send outgoing packages and court filingsCourt and Errand Support Commute occasionally to local Manhattan courts for filings and document drop offs Perform local errands related to office or administrative operations as neededOffice and Inventory Management Monitor and restock office supplies including paper, toner, and mailing materials Maintain an organized and professional workspace Assist with vendor coordination and light office maintenance requestsWho You Are Dependable, punctual, and trustworthy with confidential information Organized and detail oriented with strong follow through Comfortable handling repetitive tasks with accuracy and consistency Proficient with basic office technology including scanners, printers, and document upload systems Professional and courteous in all interactions with staff, clients, and court personnel Able to work independently with minimal supervision Comfortable commuting within Manhattan for filings and errandsSchedule In office position based at our Manhattan, NY location 3 to 4 hours per day, 4 to 5 days per week Flexible schedule within standard business hours recblid yivfqji7ho4gv24gkuzoutziwvovrm

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