Assistant Training Coordinator

2 weeks ago


Providence, United States eTeam Full time
JOB DESCRIPTION

Potential CTH


The Assistant Training Coordinator will assist the Environmental Health & Safety Training Coordinator and Assistant Director of Occupational Health & Safety with administrative tasks related to EHS training programs. EHS uses a learning management system called Traincaster to track and deliver safety training to *** community members including faculty, staff, students, and visiting scientists. Training needs are assigned based on the community member's job duties.
The Assistant Training Coordinator will be responsible for:
- Creating or amending TrainCaster user accounts.
Monitoring and responding to emails that come through a designated safety training email.
Scheduling safety training.
Setting training attendance, scanning records, and saving files in a shared drive.
Entering training data in spreadsheets.
Communicating with trainers, trainees, departmental TrainCaster managers etc. through written and verbal communication.
Assisting with data entry for the chemical inventory system.
Work Location:

Position Classification: Onsite, Hybrid and Remote

100% Onsite to start.

Potential for hybrid work in the future.

Parking: meters and street parking

Additional Important Details:

Is this a new role or a backfill?

New role

What is the reason/justification for this need?

There is a continuous increase in research which is driving an increase in the number of researchers and employees supporting research. This position will support the Senior EHS Training Coordinator to ensure prompt attention to safety training related matters.

Is this worker based in the US? If not, what country? For international resources, please see below form that must be completed.

US only, preferably local.

What is the estimated duration for this business need?

Through the end of June, with a potential for extension.

FLSA: exempt or non-exempt?

Non-exempt

What is the desired Start Date?

ASAP

What is the expected End Date?

July 12, 2024 with a potential for extension.

Potential CTH

What are the daily hours (schedule) for this role? (i.e.: 9-5, 8-5)? If part time/per diem, please specify approximately how many hours.

30 hrs with flexibility in the 8am-5pm range Monday - Friday.

Job Requirements:

Type of experience needed?
•Data entry.
•Working knowledge of Google and Word/Excel platforms.
•Organizational experience in an office setting.
•Storing and retrieving files.
•Effective written and verbal communication skills.
•Experience with tasks requiring attention to detail.
•Experience with a learning management system is preferred but not required.

Number of years of experience needed?

2

Minimum education requirement?

High school diploma

Job Responsibilities:

Are there any specific tools the resource will need to know how to use?
•Must be able to effectively read and write in English.
•Must be able to use a computer and email independently.
•Experience with records management - file storage, shared drives, spreadsheets.

What is the ideal personality for someone in this role?
•The person for this role would ideally be friendly and helpful.
•They must be a team player but can also work independently.

Provide the TOP 3 "must have" skills?
•Strong written communication skills. They must also be able to use proper grammar and professional tone in written communication.
•Excellent organizational skills.
•Shows great attention to detail to ensure work is free of errors.

Which skills are "nice to haves"?
•Time management skills - more of a must have than nice to have.
•Experience with a learning management system.

Any Additional Information?

No prior knowledge of the system required.

Would prefer someone to work every day for 6 hours with a 30 min lunch.

Need someone who is able to multitask and ask questions when needed.

Interview process: 30-45 min zoom

  • Providence, United States Creative Solutions Services, LLC Full time

    Providence, RI All On-site Contract Duration: 3 months Share on Job Description JOB DESCRIPTION Potential CTH The Assistant Training Coordinator will assist the Environmental Health & Safety Training Coordinator and Assistant Director of Occupational Health & Safety with administrative tasks related to EHS training programs. EHS uses a learning management...


  • Providence, United States Brown Medicine Full time

    **PRINCIPAL DUTIES AND RESPONSIBILITIES**: Consistently applies the Brown Medicine values of patient care priority, dignity, collaboration, integrity, and quality in support of the Brown Medicine mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Is responsible for knowing and acting in...


  • Providence, United States Newport Hotel Group Full time

    **Benefits include but are not limited to;** - Medical / Dental / Vision - 401(k) - Paid time off - Company paid for Life, LTD, ADD - Complimentary overnight stay program and discounted room rates - _**Competitive wage with opportunity for pay increases after 90 days and 1 year of employment**_ - And so much more!! Pay: $21.00 - $25.00 per...


  • Providence, United States DPS Group Full time

    Location: Providence, Rhode Island, United States Employment Type: Full-Time Reference Code: TSO824697MA Date Posted: 30/Apr/2024 Years of Experience Req.: 0 Years **Summary** **Responsibilities** - Organize and coordinate employee training programs on a large scale, including scheduling, logistics, and communication with trainers and trainees. -...

  • Training Specialist

    2 days ago


    Providence, United States Pinnacle Group, Inc. Full time

    Job Title: Training Specialist Location: Providence, RI (onsite)Pay Rate: $ 32-$35/hour on W2.Job Description:Reporting to the Supervisor of Training and QA in Customer Service Operations Support, the Training Specialist is responsible for the development and execution of the Rhode Island Energy Contact Center training curriculum, ensuring employees are...

  • Training Specialist

    4 days ago


    Providence, United States Pinnacle Group Full time

    Job Title: Training Specialist Location: Providence, RI (onsite) Pay Rate: $ 32-$35/hour on W2. Job Description: Reporting to the Supervisor of Training and QA in Customer Service Operations Support, the Training Specialist is responsible for the development and execution of the Rhode Island Energy Contact Center training curriculum, ensuring employees are...

  • Training Specialist

    6 days ago


    Providence, United States Pinnacle Group, Inc. Full time

    Job Title: Training Specialist Location: Providence, RI (onsite)Pay Rate: $ 32-$35/hour on W2.Job Description:Reporting to the Supervisor of Training and QA in Customer Service Operations Support, the Training Specialist is responsible for the development and execution of the Rhode Island Energy Contact Center training curriculum, ensuring employees are...


  • East Providence, United States University Orthopedics Full time

    **Job Title**: Administrative Assistant/Surgical Coordinator **Reports to**:Administrative Manager **General Summary of Duties**: Responsible for performing a variety of duties specific to the appropriate scheduling of surgical cases for the Physician. Exceptional organizational skills and people skills are needed. **Principle Duties and...


  • Providence, United States Ru New England LLC Full time

    Job DescriptionJob DescriptionAs an Executive Administrative Assistant, you will be responsible for the following duties:- Organizing and scheduling appointments- Managing calendars and coordinating meetings- Handling travel arrangements and preparing itineraries- Assist in planning client events and company fundraisers- Conducting data entry and maintaining...


  • Providence, United States Brown Emergency Medicine Full time

    Job DescriptionJob DescriptionBrown Emergency Medicine (Brown EM) is the academic emergency medicine physician practice plan of the Department of Emergency Medicine at the Alpert Medical School of Brown University. Brown EM provides emergency department staffing for Rhode Island hospital, the only Level I trauma center in this region; Hasbro Children's...


  • Providence, United States State of Rhode Island Full time

    **Class Definition**: GENERAL STATEMENT OF DUTIES: To focus and assist community activity on the behalf of children; to provide staff assistance to the Governor’s Advisory Committee for Children and Youth; and to related work as required. SUPERVISION RECEIVED: Works under the general direction of a superior with considerable latitude for the exercise of...

  • Mapping Coordinator

    1 month ago


    Providence, United States Pinnacle Technical Resources Full time

    **Position: Mapping Coordinator** **Location: Providence, RI** **5+ Months contract** Maps & Records Coordinator shall support Mapping Supervisor overseeing Mapping personnel involved in the collection and input of mapping data into National Grid GIS Applications to ensure safety and to achieve Line of Sight goals. Position Responsibilities (including but...


  • Providence, United States SERVPRO of FJM Enterprises, Inc.ABOJ, LLCJDM Enterprises, Inc Full time

    Job DescriptionJob DescriptionBenefits:401(k)Health insuranceTraining & development Locally owned and operated leading SERVPRO in business in Rhode Island area for over 34 years seeks to hire an admin coordinator.Job Description:The Administrative Coordinator is the first person our customers speak to & can be the hero that helps them through their stressful...


  • Providence, United States Rhode Island Hospital Full time

    **Summary**: **SUMMARY**: Reporting to the Director Medication Safety Quality and Pharmacy Information Technology. Provides high-level organizational support to the Pharmacy departments at Rhode Island Hospital The Miriam Hospital Bradley Hospital Newport Hospital and Lifespan Pharmacy LLC. Develops and implements processes to manage coordinate maintain up...

  • Program Coordinator

    1 week ago


    Providence, United States DVG TECH Full time

    **Role: Program Coordinator-Facilitator** **Location: Providence, RI. (Onsite)** **Hours per Week: 35hrs** **General Description of Duties**: This temporary position seeks an individual to assist with the Office of Statewide Efficiencies for a limited period. The Rhode Island Department of Education (RIDE), Office of Statewide Efficiencies is responsible...

  • Logistics Coordinator

    1 month ago


    Providence, United States Mahr Inc. Full time

    Mahr Inc., headquartered in Providence RI, are members of the Mahr Group. As a leading metrology specialist, with over 160 years of experience in producing an extensive range of dimensional metrology equipment, our expertise gives our customers confidence in their productivity and enhances product quality. From handheld gauges to technically advanced...


  • Providence, United States Atlas Professionals Full time

    Our offshore wind client is seeking HSE Coordinators to work onsite at their Providence, RI office. This is a contract position that will begin in June and is scheduled to last through April of 2025. This position will not require you to go offshore. Responsibilities Preparing monthly QSHE reports Documenting project-specific HSE information and activities...


  • Providence, United States Atlas Professionals Full time

    Our offshore wind client is seeking HSE Coordinators to work onsite at their Providence, RI office. This is a contract position that will begin in June and is scheduled to last through April of 2025. This position will not require you to go offshore. Responsibilities Preparing monthly QSHE reports Documenting project-specific HSE information and activities...


  • Providence, United States Providence College Full time

    Provide counseling and psychotherapy. psychological assessment, and crisis intervention to students. Essential Duties: Conduct extensive psychological interviews, formulate appropriate treatment plans. when necessary, coordinate office-campus hospita Director, Training, Psychologist, Staff, Mental Health, Benefits, Healthcare


  • Providence, United States Atlas Professionals Full time

    Our offshore wind client is seeking HSE Coordinators to work onsite at their Providence, RI office. This is a contract position that will begin in June and is scheduled to last through April of 2025. This position will not require you to go offshore. ResponsibilitiesPreparing monthly QSHE reportsDocumenting project-specific HSE information and activities...