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Operations Support Specialist

2 months ago

Cypress, United States Yamaha Motor U.S.A. Full time

Yamaha has an excellent opportunity for an Operations Support Specialist to join our team in Cypress, CA. The Operations Support Specialist will play a pivotal role in supporting the Retail Servicing Department, actively engaging with customers, dealers, and internal departments to ensure unparalleled service and satisfaction.

What you’ll be doing:

  • Compose routine correspondence for customers and dealers. Perform mail mergers, manage incoming mail by receiving, sorting, and distributing it daily.
  • Collaborate with the management team to create departmental reports. Investigate and follow up on unidentified checks, coordinating with dealers, customers, financial institutions, and servicers.
  • Facilitate documentation for internal and external audit requests.
  • Handle incoming calls, providing basic information to customers as needed, and manage department voicemails by forwarding messages to the relevant departments.
  • Collect documents from dealers and dispatch correspondence. Upload customer documents into appropriate systems.
  • Adhere to company policies and procedures, ensuring compliance with all state and federal laws and regulations governing customer communication.
  • Provide support to Recovery, Repossession & Remarketing Administrators.
  • Perform other duties as assigned.

What you’ll need to be successful:

  • Associates degree or equivalent combination of education/experience
  • Four years of Customer Service experience
  • Excellent knowledge of Microsoft Office Applications ex. Word, Excel.
  • Data entry experience with an emphasis on accuracy
  • High degree of attention to detail
  • Strong written and verbal communication skills
  • Strong organizational skills
  • Strong problem-solving skills
  • Ability to multi-task and prioritize duties based on a deadline, in a fast-paced environment.

Don’t meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. At Yamaha, we understand that talent comes in various forms, as such we are dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

What’s in it for you:

  • 401(k) and Profit Sharing
  • Fertility Benefits
  • 37.5-hour workweek
  • Medical, Dental, Vision
  • Life and AD&D Insurance
  • Wellness Program
  • Short-Term Disability Coverage (for hourly roles)
  • Long-Term Disability
  • Student Debt Repayment Benefits
  • Ability to borrow Yamaha product

Reports to: Department Manager

Yamaha Motor Corporation, USA is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability or any other status protected by federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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