Executive Assistant, Student Life

Career Opportunities with Manhattan University Position Title Executive Assistant, Student Life Reports To Vice President of Student Life Department Student Life Position Summary The Executive Assistant represents the Vice President of Student Life to various internal and external constituencies, including Student Life personnel, the University's executive leadership, the Board of Trustees, families, and students. The Executive Assistant directs key administrative operations, focusing on leading and managing special projects for the division, maintaining confidential information and communications, coordinating schedules, and managing financial and budgetary processes for the Vice President's Office. This is an in person on campus non - remote position. Provide high?level, high?touch, and confidential administrative support to the Vice President for Student Life including, but not limited to: managing, prioritizing, and addressing inquiries to the Vice President from internal/external constituencies; leveraging the Student Life team by deploying internal/external inquiries to the appropriate team member; scheduling and arranging the Vice President's professional travel; assisting with the recruitment process for key positions within the Vice President's purview; making evaluations of the demands on the Vice President's time; assisting with the management of email and social media messages; scheduling appointments and meetings, and managing Vice President's Office and Division?wide calendars. Provides effective liaison between the Vice President and other Executive Offices and departments of the University, especially the units within the Division of Student Life manages email groups and communications with both Student Life directors and the entire Division; schedules Student Life directors' meetings and manages the agenda and minutes for the meeting; assists the Vice President in preparation for a variety of meetings and presentations, including to the University Senate, Executive Cabinet, and various Committees; and schedules and makes facility arrangements for events and programs for the Vice President for Student Life office. Maintains all communications with appropriate committees of the Board of Trustees coordinates correspondence to the committee and provides meeting dates and takes accurate minutes; manages all correspondence through the Board portal; coordinates/prepares presentations by Student Life personnel to the board committee; and assists the Vice President with presentations on topics before the full Board. Directly manages the operating budget of the Vice President serves as the signature authority for these accounts, ensuring all invoices and charges are assigned to the appropriate accounts and coordinates requisitions and management of the Vice President's capital budget. Assists the Vice President in preparation for the annual budget process, such as ensuring Student Life directors submit budget requests on time and compiles budget information for the Vice President in advance of budget meetings. Maintains a welcoming and professional office environment operates various office equipment and is proficient with the different systems and platforms used; coordinates office coverage at all times and during all College standard business hours; and hires and trains college work?study students. Ensures student personnel reflect the appropriate professional etiquette for a Vice President's office. Lead the coordination of division events and meetings. Plan for logistics, catering, marketing, technical functions, and other aspects of division events and support the Vice President and senior division leadership with hosting and event planning responsibilities. Maintain office supply inventory and office equipment. Order supplies and request service for office equipment and telephones when needed. Maintain proficiency in the use of software/technology systems and applications. Participate in ongoing training to maintain competency in new technologies. Other duties and special projects as assigned. Education Required: HS Diploma or GED Preferred: Associates Degree, vocational or technical school degree; Bachelors Degree Work Experience Minimum of 5 Years Manhattan University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, creed, color, sexual orientation, military status, sex, disability, marital status, partnership status, pregnancy, caregiver status, domestic violence victim status, gender identity or expression, arrest or conviction record, criminal history, credit history, national origin, alienage or citizenship status, unemployment status and salary history. Manhattan University values and celebrates diversity and is committed to providing an inclusive environment for all employees. All interested, qualified persons are encouraged to apply. #J-18808-Ljbffr