Attorney Recruiting Coordinator

2 weeks ago

Washington, United States Phaxis LLC Full time

Attorney Recruiting Coordinator

Responsibilities include but are not limited to:

Summer Program

Assisting the Attorney Recruiting Manager in planning the summer associate programs in San Francisco and Silicon Valley; including but not limited to, planning events, coordinating summer associate arrival and departure dates, and assisting with assignment evaluation collection, as needed.

Facilitating the end-of-summer exit process.

"Fall Recruiting

Partnering with career services personnel and faculty to raise the firm's profile on campus; organizing, tracking, and following-up for career development meetings; interacting with the network of former Arnold & Porter summer associates.

Working with the attorney recruiting team and National Hiring Committee representatives to implement an overall recruiting strategy.

Supporting the lateral associate interview process including identifying and presenting candidates, scheduling interviews, and collecting post-interview evaluations.

Providing support for the callback interview process; scheduling, greeting, and maintaining communication with candidates.

Coordinating the on-campus interview process, including but not limited to, registering, scheduling, preparing interview materials, and submitting interview feedback forms to interviewing schools.

Preparing expense forms and check requests, as needed.

Assisting plan callback events, offer dinners and receptions, and offer visits.

Coordinating twice weekly decision meetings during the callback process.

Coordinating campus outreach events, including on-campus events designed to market the firm.

Lateral, Entry-Level, Staff Attorney & Judicial Clerk Hiring

Assisting the attorney recruiting team to hire and integrate judicial clerks, entry-level and lateral associates, and staff attorneys.

Posting open positions on the firm's external website and other job boards.

Maintaining applicant files in the firm's applicant tracking system.

Supporting the pre-employment process (including offer approval, offer letters, references checks, etc.)

Acting as liaison for new employees with other firm departments.

Career Development & Advancement

Supporting the Director of Career Development & Advancement with new partner and counsel academy.

Assisting the team with projects throughout the year including, but not limited to, coordination of virtual and in-person programs and management of jobs database and intranet page, in addition to other department resources.

Qualifications:

Four-year college degree or equivalent experience.

A minimum of one (1) year of administrative support experience, ideally in a professional services, corporate, or law firm environment.

Proficiency in Windows operating systems and Microsoft Office Suite or related software.

Ability to work well with all levels of firm personnel, establish effective working relationships throughout the firm and react to challenging situations appropriately.

Must be creative, flexible, adaptable to change and results oriented.

Excellent administrative skills and strong problem-solving skills.

Ability to respect, protect, and maintain confidential and sensitive information.

Ability to prioritize and manage time effectively.

Possess reliability, dependability, and motivation.

Excellent organization and communications skills, both oral and written.

Ability to work in a fast-paced environment while exhibiting solid attention to detail is paramount.

Exceptional client service, both internal and external.

Flexibility to work additional hours, as necessary.

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