Sales Coordinator

3 weeks ago

East Hanover, United States Givaudan Fragrances Full time

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.
In the USA, we develop, market and produce a wide array of solutions from our 25 most innovative sites, based across the country. Stretch your skills, create and get inspiration from passionate colleagues. Every day, your energy, your thirst for knowledge, and your creativity will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

As a Sales Coordinator you will be an important contributor to a Fragrance Ingredients Business (FIB) regional sales team providing im-portant support and developing an intimate understanding of Givaudan FIB customers, portfolios and processes. You will also build pro-fessional relationships with both our teams and with account contacts. If you have an interest in working in a creative industry, then this is an excellent opportunity for you.

Your Title: Sales Coordinator
Your Location: East Hanover, NJ
Reporting to: Senior Account Executive

Main Responsibilities:
Administrative Support:
* Provide administrative support to FIB NOAM Sales team on an international and national level, ensuring efficient operations of the team according to our policies and local requirements.
* Support FIB sales team with administrative work
* Participate in the pricing process for Sales Managers' negotiations (preparation, implementation, verification of price lists), en-suring deadlines are respected
* Complete negotiation files for Sales Managers with data required for negotiations
* Complete customer RFQs with data requested by customers
* Creation of several sales reports needed for our sales tools
* Ensure accurate information is updated in SAP
Communication:
* Communicate to internal and external inquiries using systems knowledge, investigation / research, innovative follow up and problem solving techniques.
* Provide the business team with timely information on clients' requests, insights, and communications.
* Respond precisely and in a timely manner to customer requests (sampling, regulatory documents, technical product details etc).
* Communicate with clarity on product updates to customers as and when information is shared internally.
Account Coordination:
* Be an interdepartmental coordination specialist (liaison with Marketing, Customer Service, Operations, Distribution, Planning, and QC,).
* Maintain shipment tracking system for samples. Managing office supplies inventory and availability and ordering needed office supplies.
* Coordinate schedules, travel, and communications, and any other administrative tasks.

You?
Are you someone who wants to shape their own world? Who excels being in a culture where you can express yourself in a creative team environment? Who wants to collaborate and work in a team as passionate as you are? Then join us - and improve your world.

Required Skills and background:
* Bachelor's degree or equivalent years of experience
* At least 2 or more years' experience in sales administration or in a customer-facing environment
* Collaborative and team spirit
* MS Office suite, Google Mail and SAP knowledge
* Demonstrate ability to produce and work with complex Excel workbooks (functions, pivot tables)

Benefits:
* Great compensation package.
* Major medical, dental, and vision coverage.
* Generous 401k matching program.

We are an Equal Opportunity Employer committed to promoting an inclusive and diverse workplace.
#LI-Onsite

At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives.
You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.

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